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Use an existing word document for reports or exporting

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  • Use an existing word document for reports or exporting

    Hello everyone. Perhaps I have just overlooked this. I'm not sure. I have a 4 page word document that is formatted a certain way. It is the exact way my customer needs it. It was not made by me, and it seems as though it is all one long table with various sized rows and columns. Some areas are free text areas, and if you type more than the amount of room that is there, the table grows (like a word table does). My customer wanted me to create a grid that the employee can enter all of the information for good tracking, and when they hit print (or whatever we name the button) it will look exactly like the one made in Word would look like.

    I'd love to copy the tables over (with formatting and all) and insert the fields from AA, but it doesn't seem to be that easy. The end result is a PDF, so it doesn't have to go to Word at all, but the format has to be identical (font, table lines, shading, and expands with extra text as necessary).

    I played with the Reports in AA, and it doesn't seem to do what I need, but I am not fluent with the reports section, and I am not married to using reports if there is a way to export it to a perfectly formatted PDF in some other way.

    Thoughts? Thanks in advance.

  • #2
    Re: Use an existing word document for reports or exporting

    You can have a look at this entry in a 2014 thread. Its our usecase. You need to install adobe flash player however.
    We managed to get it work also with docx documents.

    It is however not an easy solution if you are new to Alpha....... But we can share the xbasic code for it
    Ger Kurvers
    Alpha Anywhere / V4.6.1.9- Build 6488
    Development: Mysql, windows 10 64 Applicationserver: standard on Windows server 2019


    • #3
      Re: Use an existing word document for reports or exporting

      Ger, I watched the video. That is really nice. In my mind I was picturing Alpha being able to save it to pdf so the user could just upload it to where they have to send it (outside of the software that I am creating), but putting it into Word then the user save it as pdf should work too. That will definitely save me from having to recreate everything.

      The people who ultimately receive the pdf will complain if the user does not enter everything exactly how their template is designed. They have it (well, had it, until I got a hold of it) locked down so no one could alter the template. My goal is to make it so the recipient will never know it was created through my software, and what you did in the video would probably take me to that goal.

      I have only been working with Alpha for 2 months now. I have made a lot of progress, but I am sure I would struggle. If you wouldn't mind sharing some of the methods in xBasic, I would really appreciate it.


      • #4
        Re: Use an existing word document for reports or exporting

        No problem, we have in our software also a feature that creates from the merged files pdf's on the fly and returns them to the user. And one can authorize users access to the merge word files, or pdfs or both. But that requires that you can install some cheap or free pdf-creater software on the server at which you also host the alpha webserver. Only tested with classic server, and we don't know wether is scales well with many users or very high usage. In any case merging word files is blazing fast, creating pdf's from them takes a few seconds......
        I will send you the xbasic code by direct mail, if you need assistance to tweak it or for server setup, we can agree on some mentoring.
        Last edited by cptutrecht; 11-29-2019, 05:40 AM.
        Ger Kurvers
        Alpha Anywhere / V4.6.1.9- Build 6488
        Development: Mysql, windows 10 64 Applicationserver: standard on Windows server 2019