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Change table element from report

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  • Change table element from report

    I have been trying to change a field from within a report and this is the second time I have tried to ask how to do it. The report is based upon a set which has a parent and two children tables. I compute a "balance due" from other fields in the report and wish to open one of the tables in this set, replace a value in this table (opening balance) so that the next time this report is run, the opening balance amount will be used to compute the new balance due field (which will again be saved to the table). I remember years ago having to open write and then close the table to do something like this. Does Alpha have an equivalent way to do this. I intend to use code attached to a button on the table which will Print the report. I will use the on push action of this button to store and run the code. Thanks for any help.

  • #2
    Re: Change table element from report

    You still have to open change and lose the table and can use a button on a form if you wish or do it with xbasic. I believe(not in alpha at the moment) you have a way to do it on after report is run using a script. Willl look when I get back to aa developer to verify I am right. Note: I never had to use it.
    Dave Mason
    [email protected]
    Skype is dave.mason46


    • #3
      Re: Change table element from report

      In your report design use the primary key to create a hyperlink in the report to open a form to the record in the table you want to change; make the change, save and close the form.

      Create another form using a report preview supercontrol to display the report. Add a button to that form above the supercontrol that will refresh the report.

      When you call the report, open the supercontrol form.
      Last edited by MoGrace; 08-02-2019, 11:34 AM.

      Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford


      • #4
        Re: Change table element from report

        I had hoped to have this done automatically as there are nearly 200 different reports for different people to be generated each time. So opening a hyperlink and manually making a change for each of them would not be acceptable. I was looking for code that would automatically open, write, and close the table for each instance of the generated report. Is this not possible?


        • #5
          Re: Change table element from report

          Without more info on the set structure, you leave us only guessing how to help.

          Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford


          • #6
            Re: Change table element from report

            Sorry, thought I had mentioned the set. Parent _ Patients
            Transactions One to many with Patients
            \=Services One to one with Transactions (One service for each Transaction)

            Indexed on Patient ID


            • #7
              Re: Change table element from report

              Hope you can see the organization. The board here did not keep my message as it was displayed when I wrote it.


              • #8
                Re: Change table element from report

                Should have mentioned that the parent table has the field that I want to update. The field is named "balance due".


                • #9
                  Re: Change table element from report

                  Just inadvertently unsubscribed to this thread by clicking the wrong reply in the email. How do I resubscribe?


                  • #10
                    Re: Change table element from report


                    I would update the "Balance Due" field only after the user approves the printed report(s). The update would be done automatically using a script that replicates the calcs in the report(s).

                    I've found overwriting the "balance due" field problematic in my own work. You lose the transaction history and have no easy way to verify the balance due is correct. You might want to create patient_register to record each billable transaction, including date of the report (invoice?), opening balance, new charges or credits, and ending balance (an invoice number if applicable). Transactions in the register would be entered after the user approves the printed reports.


                    • #11
                      Re: Change table element from report

                      Tom I have been warned by my partner to do exactly as you suggest. A script sounds the way to do this. Thanks for the warning.


                      • #12
                        Re: Change table element from report

                        I have thought about what you said this morning and realize that we already have a "history" of all transactions (what you call the patient_register) in our table "transactions" which is a day by day history of all transactions sorted by patient number. So, how could I go about actually writing a script to change the balance_due field in the patients table. I tried creating a new script which could change records and it only takes me to a form of the patients table. I am just not sure how to go about this. Any help would be greatly appreciated. Thanks again for your reply.


                        • #13
                          Re: Change table element from report

                          Is the balance due field only related to a single patient? Ie, one record in the table per patient?

                          Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford


                          • #14
                            Re: Change table element from report


                            One way to get started is to think about how you'd do it with paper and pencil. Then think about which commands or functions are available in alpha to perform each step.

                            Doing this one step at a time might look like this:

                            - open the patients table and get the balance_due figure
                            - open the transaction table
                            - filter to show only tnx (transactions) for the current patient
                            - sum all the transaction charges one at a time by fetching through all tnx for that patient
                            - on each fetch add the tnx charge to a running total
                            - open the payments table
                            - filter to show only payments for the current patient
                            - sum all the payments for the current patient by fetching through all payments for the patient
                            - on each fetch add the payment amt to a running total
                            - subtract total payments from total charges
                            - this should be your patient's current balance
                            - change the balance_due in the patients table by replacing the old balance_due field value with the new one
                            - commit the change to disk
                            - close all opened tables

                            This approach computes the new balance by stepping through all transactions and payments for the patient. It does not try to compute new charges and new payments and use them to adjust the previous balance due figure.

                            there are summary operations available in Alpha that could simplify this, but if you're learning xbasic scripting doing it step by step will serve you well.


                            • #15
                              Re: Change table element from report