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Save Report as individual PDF files using a loop?

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  • Save Report as individual PDF files using a loop?

    Hello, I have what seems like a simple scenario for someone who knows how to code but is impossible for me to figure out. :) Thank you in advance for your help!!!

    Here's my scenario:
    I have a report that creates "Notifications" for numerous customers. The PDF may be 40 pages long for 35 different customers and I have to open the PDF and break out (save individual PDF) for each customer, ending up with 35 PDF files from the 1 PDF report created by Alpha.

    Question: Can I create a print loop that saves the 35 reports as individual PDFs with the file names being something like "Notification-CustomerABC.pdf" where "CustomerABC" is pulled from a field within the table?

    Here are some more details: the table is named "EFT", the Report is named "Notification" and the customers who need notifications have a value of more than 0 in a field ("Current Balance") located in "EFT" table.

    What other questions do you have in order to provide me with the answer to end my manual PDF creating nightmare!?

  • #2
    Re: Save Report as individual PDF files using a loop?

    I would create a report which is filtered by customers id. You can call the report for each customer where customers balance is > 0.

    dim tbl as p
    dim qry as p
    tbl ="customers")
    qry = tbl.query_create("","Current_balance > 0")
    if qry.records_get() = 1 then
    	while .not. tbl.fetch_eof()
    		:report.SaveAs("Reportname","PDF","costumer->id = " +,"","OutputPDF",.f.)
    	end while
    end if
    delete tbl
    delete qry
    This Code is just copy and past, please adapt to your Needs



    • #3
      Re: Save Report as individual PDF files using a loop?

      Thank you for the reply Cornelius! I'm working through adapting it for my needs and have a question about " +," part. Do I leave it as that or what do I put in its place?


      • #4
        Re: Save Report as individual PDF files using a loop? is pointing to the matching field in the customers table as in: Tbl.Customer_id or whatever the field is named in that table that matches the field in the report.

        Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford


        • #5
          Re: Save Report as individual PDF files using a loop?

          I do this on a regular basis with employee paysheets and customer invoices.
          I had it setup a long time ago using dbfs, but have switched to sql.
          In my situation, I have to build the pdfs along the way (combine an unknown number of pages into one pdf)
          for each employee/customer.
          I'm willing to share if this seems to be something you require.
 is a great site to test and share sql code