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Outlook to Automatically Email

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  • Outlook to Automatically Email

    Hello
    We have a requirement where the end-user is shown a dialogue box that asks for a Start & End Date.

    On Clicking OK, we scan the records and check for those where the Status is Ready to Invoice.

    Provided an email exists in the record, we want it for each record to launch Outlook and send a pdf of the invoice.

    Everything up until outputting to Outlook we can do.

    How do I get it to send an email automatically where the records meet the criteria?

    Thanks for your help. It is much appreciated.



    Kind regards



    Alex

    Database Software Solutions Limited
    www.dbasesolution.co.uk
    http://www.precise360.co.uk
    PRECISE360 -
    LYNCHPIN -

  • #2
    Which Outlook are you using?

    365 or something else?
    Al Buchholz
    Bookwood Systems, LTD
    Weekly QReportBuilder Webinars Thursday 1 pm CST

    Occam's Razor - KISS
    Normalize till it hurts - De-normalize till it works.
    Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
    When we triage a problem it is much easier to read sample systems than to read a mind.
    "Make it as simple as possible, but not simpler."
    Albert Einstein

    Comment


    • #3
      Hello Al

      Office 365 desktop
      Ofice 2016 desktop

      Thanks for coming back to me.

      Kind regards





      Alex
      Database Software Solutions Limited
      www.dbasesolution.co.uk
      http://www.precise360.co.uk
      PRECISE360 -
      LYNCHPIN -

      Comment


      • #4
        Alex, I have not tried with Outlook or any other email client, but it will work as you require using Alphas own client.
        Ted Giles
        Example Consulting - UK
        .

        sigpichttp://ec12.example-software.com//
        See our site for Alpha Support, Conversion and Upgrade.

        Comment


        • #5
          Ted, our customers use Outlook as their email client, so a solution around it is preferred. Secondly, ten years ago we did precisely this with Alpha's client offering and we found it rather unwieldy to configure and run.
          Reading about it now, it doesn't seem to have changed much.
          I might have to output to a third party piece of software; but then I need to attach the invoice as a PDF to each message!!!
          There again I could get some VBA written, but then I would have to rely on Microsoft upgrades and updates!!

          Thanks for replying.
          Alex
          Database Software Solutions Limited
          www.dbasesolution.co.uk
          http://www.precise360.co.uk
          PRECISE360 -
          LYNCHPIN -

          Comment


          • #6
            Alex, investigate the EMAIL_SEND() function.
            Ted Giles
            Example Consulting - UK
            .

            sigpichttp://ec12.example-software.com//
            See our site for Alpha Support, Conversion and Upgrade.

            Comment


            • #7
              I have used Reportmailer an Alpha add on in the past which did exactly what you require but not sure if it works with latest versions of both Alpha and Outlook.
              Bob Whitaker

              Comment


              • #8
                If you use email_send(), using your 365 credentials you do not get it into any users sent folder which you may want. The way I get round this is cc the email to an individual to monitor or buy another mail account & cc it to that. You can set the cc in email_send().
                have used this method for many years.

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                • #9
                  When you use Alpha's built in email, provided you have pop3 settings, it will go to their "Outlook" email account, or tp whatever their email address is. But, they can not email back to Alpha's email, which is a very trivial issue since they know who sent it and will have their email in Outlook with which to respond.
                  Cole Custom Programming - Terrell, Texas
                  972 524 8714
                  martin_w_cole@msn.com

                  ____________________
                  "A young man who is not liberal has no heart, but an old man who is not conservative has no mind." GB Shaw

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                  • #10
                    When I built my automated licensing process using the Alpha Client, I set it to retrieve emails on a schedule, parse the emails and reply to requests for a key, and sends out a license key.
                    So I know automation is possible with the Alpha Email Client.
                    Ted Giles
                    Example Consulting - UK
                    .

                    sigpichttp://ec12.example-software.com//
                    See our site for Alpha Support, Conversion and Upgrade.

                    Comment

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