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Report to retun Last Unique Record

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  • Report to retun Last Unique Record

    Hello World, I'm trying to make a report that will return the last unique record based off a field in my table named USER. So my table will have JACK, MARY, JOE multiple times, but I want to see only the last record that each one has entered filtered to todays date. How would I write the expression to return this result? Ive tried using LAST() in the expression builder but this is not working, I tried reading the help page for this function but Im still missing something. Thanks!

  • #2
    Re: Report to retun Last Unique Record

    Hi Ivan,
    Are you using a time field or are you going by recno()?
    Robin

    Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

    Comment


    • #3
      Re: Report to retun Last Unique Record

      I'm using a Time field that hold NOW() as the order, but im using a Date field with DATE() to filter todays date.

      So I want to see Jack, Mary, and Joes last record entry for todays date sorted by most recent (Time field in descending order).

      Comment


      • #4
        Re: Report to retun Last Unique Record

        My thoughts are you will need to add a group for the user name then in the detail section use a filter in a sub report to find the last record. Tablemax() looks promising...
        Robin

        Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

        Comment


        • #5
          Re: Report to retun Last Unique Record

          Thank you, Let me give that a go...

          Comment


          • #6
            Re: Report to retun Last Unique Record

            I think if you group by user and sort by the time field, put the necessary fields in the group footer, remove the detail section, the last record for each user will be the one shown.
            There can be only one.

            Comment


            • #7
              Re: Report to retun Last Unique Record

              Originally posted by Stan Mathews View Post
              I think if you group by user and sort by the time field, put the necessary fields in the group footer, remove the detail section, the last record for each user will be the one shown.
              My report is grouped by user but How do I remove the Detail section, do I simply leave it blank and collapse it? I've tried that and I get a blank gap between records when the report generates.

              Comment


              • #8
                Re: Report to retun Last Unique Record

                Heres some screen shots of what Im getting (this is without the order expression in the grouped band).
                001.jpg002.jpg

                Comment


                • #9
                  Re: Report to retun Last Unique Record

                  Here's what I get if I add the order expression in the grouped band based on my time field.
                  003.jpg

                  Comment


                  • #10
                    Re: Report to retun Last Unique Record

                    Report menu, Properties, Band, Report Properties, uncheck Has Detail Section.
                    There can be only one.

                    Comment


                    • #11
                      Re: Report to retun Last Unique Record

                      nt - Stan is too fast!

                      Your sort order would have to include the user name if you want to group by name.

                      Edit: Ok that didn't work. Perhaps you need a set where the user is the parent and the time records are the children? Otherwise Stan's report works, you just can't have the last time first. Or you could try copying just the records you want to a temporary table and base your report on that table.
                      Last edited by MoGrace; 07-10-2015, 01:52 PM.
                      Robin

                      Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

                      Comment


                      • #12
                        Re: Report to retun Last Unique Record

                        Oh wow, I didnt know you could remove the detail band, this is going to help me on other reports I've created. Thanks guys

                        The order is still off though, Heres what I get when I leave the order based on group break.
                        004.jpg

                        And this is what I get if I specify the order I want.
                        005.jpg

                        Both are not desirable results, I'm trying to get the report to generate the way the first screen shot is but ordered by time, not user/dispatcher.

                        Comment


                        • #13
                          Re: Report to retun Last Unique Record

                          One more idea if you don't like the temporary table idea. You could put the user name in a calculated field where the value is not repeated. Put your fields inside a conditional object and display a blank row if the calc value is blank. Then set the region to shrink to close the blank space.
                          Robin

                          Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

                          Comment


                          • #14
                            Re: Report to retun Last Unique Record

                            You can specify an order expression, not restricted to just one field.

                            Try

                            dispatch_assigned_to + ctime(modifiedon)
                            There can be only one.

                            Comment


                            • #15
                              Re: Report to retun Last Unique Record

                              Originally posted by Stan Mathews View Post
                              You can specify an order expression, not restricted to just one field.

                              Try

                              dispatch_assigned_to + ctime(modifiedon)
                              Ive tried that, it returns all records for all dispatchers, I only want to look at the last record for each dispatcher sorted by time. I think im going to have to change the structure into a parent child scenario as Robin has suggested.

                              Thank you Robin and Stan for your great Ideas, Extremely Appreciated

                              Comment

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