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Is this a bug or am I doing something wrong?

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  • Is this a bug or am I doing something wrong?

    I am running A5 V10 and I have a database which consists of the following sets:

    Classes
    Instructors
    Students

    I am trying to load the data into each set from an Excel Workbook. there are 2,198 Classes in the spreadsheet, 90 Instructors and 7,168 Students.

    I go through the Import Operation for each, with mapping the data elements. The right number of classes get imported into Classes, the correct number of Instructors get imported into Instructors, but when I do the exact same thing to import the Students data from the spreadsheet I only get 488 imported (see screenshot). Interesting thing is that when I do the exact same import but into a new Table, it brings in all 7,168.

    Also, prior to importing into the existing Students Table, I've emptied and packed the table. I've validated that there isn't anything in the table prior to trying the import.

    So, is this a bug or am I doing something wrong?

    Thanks,

    Ben

  • #2
    Re: Is this a bug or am I doing something wrong?

    Different data types in A5's interpretation of the Excel columns that's blocking import of all the records maybe? If you compare the data structure of the successful import to a new table with your existing table, are there differences in the field types, such as character versus numeric? I've had problems before getting all Excel data into a table when a table field is defined as character and the Excel spreadsheet column is numeric. When I appended a single quote in front of the cell values to turn it into character values, then everything imported correctly.

    Comment


    • #3
      Re: Is this a bug or am I doing something wrong?

      Originally posted by grayfox5 View Post
      When I appended a single quote in front of the cell values to turn it into character values, then everything imported correctly.
      The import processes take their clues from the data in the first line in the spreadsheet. Another way to accomplish forcing spreadsheet data to be imported as a specific type is to insert a line under the column headings and enter an "a" or a 0 (zero) in each cell depending on what you want. That record is then deleted after the import.

      Not a better way, just another way.
      There can be only one.

      Comment


      • #4
        Re: Is this a bug or am I doing something wrong?

        I went back and took a look at the new Table and what I found was that everywhere I had either a SSN# or a Telephone Number it created the field as an Exponent Field vs a Character Field as is in the original Table.

        Stan, can you explain a little more about what you wrote regarding the "a" or 0 (zero). I'm not familiar with this, I'm still a newbie learning my way around.

        Thanks,

        Ben

        BTW, I went back in and did another import after I found that in my age field it was stopping at record 488 which had an age of -553 because someone had transposed the birth year. I corrected it and then all the records imported, interesting that the Age field in the Table was a Number 3 and it quit importing just as soon as it saw the -553.

        Comment


        • #5
          Re: Is this a bug or am I doing something wrong?

          Ben

          The Alpha DAO import allows you to override the field definitions.

          You need to do that to get the fields defined that way that you need them.
          Al Buchholz
          Bookwood Systems, LTD
          Weekly QReportBuilder Webinars Thursday 1 pm CST

          Occam's Razor - KISS
          Normalize till it hurts - De-normalize till it works.
          Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
          When we triage a problem it is much easier to read sample systems than to read a mind.
          "Make it as simple as possible, but not simpler."
          Albert Einstein

          http://www.iadn.com/images/media/iadn_member.png

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          • #6
            Re: Is this a bug or am I doing something wrong?

            Suppose you have a spreadsheet in the form of attachment "before".

            Alpha will try to import all columns except C as numeric.

            Make the change shown in attachment "after" and Alpha will only import column B as numeric.
            There can be only one.

            Comment


            • #7
              Re: Is this a bug or am I doing something wrong?

              Thank you for the explanation, it makes sense now. I know that ya'll have heard it before, but ya'll are the greatest. Fantastic group, I make it a routine to check out posts everyday to learn from everyone. Thank you so much again.

              A very grateful newbie ...

              Ben

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