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Deleted records

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  • G Gabriel
    replied
    Re: Deleted records

    I knew stealing is a felony, but never thought that deleting records is a felony too!

    Not sure what your client could possibly prove by tracking deleted records? What? That the clerk made an error and fixed it? Or, the client ordered something then changed his mind? Or, the client ordered too many of one thing? Or, the client ordered an item that's out of stock?

    The point is, if your client believes the clerk is stealing, this is not the way to go about it.

    But asides from criminology and into alpha technology: you could put a button on the form to delete the record which will also append the deleted record to a table and date/time stamp it and thereby you will have the desired table.

    Leave a comment:


  • csda1
    replied
    Re: Deleted records

    Hi Bill,

    Originally posted by Bill Broyles View Post
    My stupid question is how can I filter JUST the deleted records to show. I can with other programs, so there must be a way to do it with Alpha.

    With another program I show just the deleted records and export to a new table. Then in A5, I right click on the new table and select utilites->undelete records. That allows me to have a table of just deleted records.

    There has to be a way to automate this...
    The answer is that Alpha doesn't have a view of deleted records. But you can access deleted records, and copy or undelete them or mark them. See my code in the archive for undeleting here

    But I think putting a save of the data,time stamp, user name, machine name etc would be best, however you create the audit trail. Or best yet, don't delete the record, just set a flag and don't show the record if the flag is set. Then you can go back and really look at it.

    Leave a comment:


  • Tom Cone Jr
    replied
    Re: Deleted records

    One idea is to create an audit trail. As each record is entered, edited, or deleted a running transaction log is created in a table the user never sees. If you have required the user to "log in" to the database the user name and the date / time of each transaction can be recorded as well.

    A rudimentary audit system is available within Alpha Five already. A more polished example is available in Ch 43 of Dr. Wayne's 2008 "Xbasic for Everyone".

    Leave a comment:


  • Bill Broyles
    started a topic Deleted records

    Deleted records

    I have a customer that THINKS the sales clerk is CHANGING sales invoices. They suspect her of collecting the money, then deleting an item from the invoice.

    My stupid question is how can I filter JUST the deleted records to show. I can with other programs, so there must be a way to do it with Alpha.

    With another program I show just the deleted records and export to a new table. Then in A5, I right click on the new table and select utilites->undelete records. That allows me to have a table of just deleted records.

    There has to be a way to automate this...
    TIA
    Bill
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