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Exporting from A5 to Quickbooks

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    Exporting from A5 to Quickbooks

    Does anyone have a list of items that can be imported into quickbooks. I understand that not everything can be imported into Quickbooks. We are wanting to create work tickets in A5 and then export the data to an off site accountant that uses quickbooks. There may be more data the we would like to export but haven't thought the whole thing through still. Pending on the fields that Quickbooks can import we may not even try to do this.

    Thanks in advance for any assistance.

    #2
    Re: Exporting from A5 to Quickbooks

    Look at http://qodbc.com for technical information for what can be written to QuickBooks.

    What edition and year of QuickBooks does the accountant have?
    Al Buchholz
    Bookwood Systems, LTD
    Weekly QReportBuilder Webinars Thursday 1 pm CST

    Occam's Razor - KISS
    Normalize till it hurts - De-normalize till it works.
    Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
    When we triage a problem it is much easier to read sample systems than to read a mind.
    "Make it as simple as possible, but not simpler."
    Albert Einstein

    http://www.iadn.com/images/media/iadn_member.png

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      #3
      Re: Exporting from A5 to Quickbooks

      I would like to say that they have Quickbook Enterprise, but cannot find it on the internet. I will checkout the web page you attached. Thanks

      Comment


        #4
        Re: Exporting from A5 to Quickbooks

        In order to directly access Quickbooks from A5, you need to acquire QODBC driver from Flexquarters. The cost is $199.00 for read/write function. If you are accessing a Server, it is $499.00. There is a IIF Import Kit available from QB that provides sample formats of transactions that can be imported into QB. As far as I know there is no limitations of type of transactions that can be imported. There are 20 different formats. If you like, I could send you the kit. It gives examples of all the different formats, along with explanation of each transaction format. I am presently using just the transaction for a General Journal entry and importing it into QB enterprise.

        I am presently finishing up a project that read 5 weeks of financial data for 4 different companies from Excel worksheets, then select groups of rows of data from the worksheets and exports the selected as IIF Imports transactions in delimited assci.

        It is very easy to read QB data from A5 with QODBC driver. However, to write transaction to QB is a whole different matter. To create an import transaction for General Journal takes about 5 fields of data. If you looked at a raw QB Journal transactions, there are 26 fields. You have to find out what those other 21 fields of control data are to get it right. If you let me know what type of data you are trying to get into QB and I can check what transaction format would fit. Basically what register would your account post the data into. My email address is [email protected].

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          #5
          Re: Exporting from A5 to Quickbooks

          We are looking into sending work tickets from A5 to QB. Customer name, employee name, total hours, travel time, travel costs, description of work are a few of the fields that we are looking for.

          Comment


            #6
            Re: Exporting from A5 to Quickbooks

            Chris,

            I am not a QB person, so I will check with my partner who is, regarding what transaction format to use. But what would be most helpful, is checking with your accountant to see which register or registers he would post this information, if he was doing it manually. Thank.

            Ken

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              #7
              Re: Exporting from A5 to Quickbooks

              The concept that I think of when adding data to QB with Alpha 5 is that I'm automating the keyboard entry.

              So I figure out what data needs to be keyed if someone is using a keyboard and then I make that the SQL insert.

              The slight change to that concept is that QB transactions require line item(s) prior to the header beginning entered.

              That is accomplished by caching the line items and when the header is entered the cached line items are entered also...

              All of this is in the QODBC documentation and the QODBC forums have examples....

              Ken - I think you are working too hard on the internal fields that will get filled in anyway.... but I haven't been wrong since the last time.......
              Al Buchholz
              Bookwood Systems, LTD
              Weekly QReportBuilder Webinars Thursday 1 pm CST

              Occam's Razor - KISS
              Normalize till it hurts - De-normalize till it works.
              Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
              When we triage a problem it is much easier to read sample systems than to read a mind.
              "Make it as simple as possible, but not simpler."
              Albert Einstein

              http://www.iadn.com/images/media/iadn_member.png

              Comment


                #8
                Re: Exporting from A5 to Quickbooks

                Alan,

                Since my client has QB Enterprise on a Server, I am trying to save them $499, as what I am doing does not require QODBC. I will look at QODBC documentation and forums, per your suggestion for plan B. There is also a company out there, Avankia, that has a product, DBSync, that integrates any SQL data with QB. Check out their website.

                Ken

                Comment


                  #9
                  Re: Exporting from A5 to Quickbooks

                  Originally posted by Chris A View Post
                  Does anyone have a list of items that can be imported into quickbooks. I understand that not everything can be imported into Quickbooks. We are wanting to create work tickets in A5 and then export the data to an off site accountant that uses quickbooks. There may be more data the we would like to export but haven't thought the whole thing through still. Pending on the fields that Quickbooks can import we may not even try to do this.

                  Thanks in advance for any assistance.
                  Hi Chris,
                  What is the need this off site accountant has for this detailed data? Is he the one doing the customer invoices? Because if his need is just to post the data to the accounts involved you could send him a General Journal summary type report for him to post.
                  Robin

                  Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

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