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Report Output to PDF, etc.

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    Report Output to PDF, etc.

    Here is my problem - I do a record filter to return several related records by using the filter in record selection, I will fill up 4 or windows. The report will run and present me with the data I need. If I want to save that output as a PDF or Excel, etc., I have to rerun the complete record selection again then it will output to whatever I have selected, instead of using the already run report that is currently on the screen.

    Why? Is there a way not to have to rerun the query?

    Thanks,

    Ben

    #2
    Re: Report Output to PDF, etc.

    Hi Ben
    The answer is most certainly YES, that's a common situation
    Your question doesn't explain the scenario.
    You "do a record filter" - where? in a browse, how? using query by expression, query genie, code on a form?
    What kind of "record selection" process
    You will fill up 4 windows, of what?
    The report will run, from where?
    example - if you are using a default browse you can open Excel with the filtered records
    example - if you are using a default browse and the query genie you could save the query and re-use it for other purposes.
    example - when you run a report preview you can select PDF

    Comment


      #3
      Re: Report Output to PDF, etc.

      Ray,

      I have a report that I have written that displays information about our courses that we have offered over the years. When I run the report, I have it set to prompt for
      selection criteria to be able to filter for the information that I need. I'm the only one that does anything with the database, therefore, I just directly to the Reports Menu and select the report I want to run. In this case, I needed to search for all computer related courses we have offered since 2004. I was searching course name for things like: Microsoft, Excel, Quickbooks, MS, Internet, Keyboarding,Cisco, SQL, etc. This is why I have four windows of search criteria. I am using the report genie and choosing the selection of Contains the Word(s) and then I start entering in my words to look for and do an OR on every item.

      The report runs, brings back all my results, I can print it, but when I select to save to PDF, it wants me to run the report again, adding in all the selection criteria that I've already put in to get the report output, instead of just taking the already run report and outputting it to a PDF file.

      I hope this answers your questions and gives a little more detail.

      Thanks,

      Ben

      Comment


        #4
        Re: Report Output to PDF, etc.

        Ben
        If that were my objective, I would start with a form, based on the same table or set that the report uses.
        From various posts it looks like most postings suggest that way.

        On that form set up as many variables (or fields of another "Last_query" table if you want to repeat again later)
        Use that form to set the query. The form will have a Print button. Your report will need no filter or query.
        The form can include an embedded browse as a preview and to send the queried data to Excel.

        I don't know your programming capabilities but you can do all of that with Action Scripting - I don't, but as I said, its quite a common sort of task.
        If you need examples ask.
        Last edited by Ray in Capetown; 05-31-2012, 09:23 AM.

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