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Time Clock app alert for negative time entries?

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    #1

    Time Clock app alert for negative time entries?

    I've got a time clock application that uses a browse within a form to keep track of employee time. The employee enters their name, time in and time out, and a calculated field gets their total time worked. However, sometimes an employee enters their time out as occurring before their time in (say, they type am instead of pm) and their total time becomes a negative number. This of course affects their total time worked adversely.

    What is the best method to have an alert (error message, popup) whenever the total time is a negative number? Would this be done in field rules, because it doesn't look like you can do a validation with a calculated field.

    Still rather new to Alpha.

    Many thanks.
    Tags: None
    #2
    Re: Time Clock app alert for negative time entries?

    Can't you automate the am and pm based on the current time. Every time clock I have used, the user enters nothing except their id number and/or name usually accompanied by a password. The time clock knows what time it is and if they are already logged in as being there when they go to clock out. The time clock fills in the date and time in and the date and time out. The only user intervention is by a manager to correct when someone forgets to log in and/or log out or makes a mess of it.
    Dave Mason
    [email protected]
    Skype is dave.mason46

    Comment

      #3
      Re: Time Clock app alert for negative time entries?

      That wouldn't work because we don't always clock in and out the moment we arrive at work. We're a small non-profit medical organization so we're trusting of our employees.

      Comment

        #4
        Re: Time Clock app alert for negative time entries?

        it doesn't look like you can do a validation with a calculated field
        But you can do a validation on the same expression that fills the calculated field like

        somedate > date()
        amount + tax > 100
        There can be only one.

        Comment

          #5
          Re: Time Clock app alert for negative time entries?

          You can do a validation with a calculated field - just not to prevent initial acceptance.
          So use an accompanying condition on the form to alert or reverse, immediately after.

          Comment

            #6
            Re: Time Clock app alert for negative time entries?

            Stan, Ray, could you elaborate? Still fairly new to Alpha.

            Comment

              #7
              Re: Time Clock app alert for negative time entries?

              As Stan said, where/how do you do the calculation that comes out negative?
              Where you find that the calculation IS negative, THEN you need to make it known.

              Be specific with that and what you want to happen and I will try fit a reply within that framework.

              If that is not happening on the browse then you will need to put a check on the CanRowChange and probably CanDepart
              or maybe you should create a field rule

              That is about as specific as one can get with no information or sample to work with.

              Comment

                #8
                Re: Time Clock app alert for negative time entries?

                employee enters their name, time in and time out
                For a given record the time out shouldn't be prior to the time in? If you create a validation rule for that does the problem go away?
                There can be only one.

                Comment

                  #9
                  Re: Time Clock app alert for negative time entries?

                  It's a pretty basic set up - Literally a matter of entering a tabbing as though you were in Excel. Name, Time in, Time out. We calculate the total time by (TIME_FINISH-TIME_START) /60 /60

                  i guess i really just need an alert to pop up when total time becomes a negative number.
                  Can't do a validation rule on Total Time because it is calculated.

                  Comment

                    #10
                    Re: Time Clock app alert for negative time entries?

                    Originally posted by aprescott View Post
                    It's a pretty basic set up - Literally a matter of entering a tabbing as though you were in Excel. Name, Time in, Time out. We calculate the total time by (TIME_FINISH-TIME_START) /60 /60

                    i guess i really just need an alert to pop up when total time becomes a negative number.
                    Can't do a validation rule on Total Time because it is calculated.
                    But you can do a validation on the time finish.
                    Al Buchholz
                    Bookwood Systems, LTD
                    Weekly QReportBuilder Webinars Thursday 1 pm CST

                    Occam's Razor - KISS
                    Normalize till it hurts - De-normalize till it works.
                    Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
                    When we triage a problem it is much easier to read sample systems than to read a mind.
                    "Make it as simple as possible, but not simpler."
                    Albert Einstein

                    http://www.iadn.com/images/media/iadn_member.png

                    Comment

                      #11
                      Re: Time Clock app alert for negative time entries?

                      I'll try your method, Al.

                      For now I've created a dialog box script for CanRowChange and CanDepart. It's a little clunky because that box is popping up a lot... since I'm not 100% savvy with events I don't know for sure which one isn't necessary.

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