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grand totals not working in design, but OK in report-

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  • grand totals not working in design, but OK in report-

    Hi Everyone,

    We have been working all day on a report for a medical office that lists all the lab tests they do, with the amount billed and total paid on each. We then tried to total the amount billed and amount paid columns for all the tests. We could not get the calculated fields to work--in the expression builder it gave us an error that the expression was incomplete or invalid. When we tried it on a laptop that we use (with a backup from the desktop) it worked fine and accepted the calculation. We noticed that the laptop said it was Ver 11 build 3177. So, we decided to update the desktop, thinking that might be the problem. When we updated it, we got build 3044--which seemed wierd since the desktop back up was more current and the build # was lower.

    After the update, on the desktop, when we make the grand total calculated field by adding all the individual calculated fields of the charges, it still says invalid or incomplete expression(even after the first field is entered). But if we put this "bad" calculated field onto the report--it runs the calculation correctly! We copied the report from the laptop and put it on the desktop and when we go into the calculated field editor it still gives the error. The laptop accepts the equation, but does not give a correct value until the report runs( which I understand because it is based on prior calculations that need to be run first). But by accepting the calculation we knew we could try the formiula. We spent hours trying to figure out what we were doing wrong with the calculation--it was just simple addition--when we were actually doing it correctly.

    Can someone look into this?

  • #2
    Re: grand totals not working in design, but OK in report-

    Unless you send your database, there is no way anyone can help you. You're likely just lucky it ran on the report.
    Cole Custom Programming - Terrell, Texas
    972 524 8714
    [email protected]

    "A young man who is not liberal has no heart, but an old man who is not conservative has no mind." GB Shaw


    • #3
      Re: grand totals not working in design, but OK in report-

      Debra, perhaps the expression builder is having trouble because you are summing calc fields which have not yet been evaluated? I suggest you restate the grand total calc value without referencing other calc values. i.e. drop your amount billed and total paid fields into the report footer (one at a time) and let Alpha build the grand total calc value expressions for you.
      Last edited by Tom Cone Jr; 01-21-2013, 08:06 AM.


      • #4
        Re: grand totals not working in design, but OK in report-

        Hi Guys, I noticed this sometime back after upgrading to v11. Works ok in v10.
        see pic attached.
        ExpressionCalc.jpgSame expression, same calc fields v11 for some reason says "Invalid or incomplete expression" ?


        • #5
          Re: grand totals not working in design, but OK in report-

          How did you solve this ?


          • #6
            Re: grand totals not working in design, but OK in report-

            Harrison, I can't answer the question for them, but others have found it helpful to reduce the final calculation to its lowest terms. Try building it without referencing other CALC fields. Instead, replace each CALC field with its own expression.


            • #7
              Re: grand totals not working in design, but OK in report-

              I am using a calculated field to subtract the difference from next row. Then I want to show a running total beside.
              Attached Files


              • #8
                Re: grand totals not working in design, but OK in report-

                Its not clear to me why you've selected this old thread to present your problem.

                1) Have you tried what others have found to be helpful?

                2) If not, give it a go.

                If you still have trouble refer to post #2 in this thread. OK?