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PDF Save and Search

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  • PDF Save and Search

    I have an application for a customer, where the A5 app produces invoices for customers. After the invoice is printed out, copies of the employee timesheets are added to the invoice as attachments. Then the package is mailed to the customer for approval/payment.

    Right now, all I am doing is printing the invoice. No copy of the invoice/printout is being saved. So, I am thinking that it might be an idea to scan all the completed invoices and attachments via a printer/scanner and create one large PDF file. One batch of invoices might be made up of 100 or so invoices.

    The question is this. If I do this, can Alpha search this file for a particular invoice and display it and the attachments? Is that possible?



  • #2
    Re: PDF Save and Search

    Probably not. It would be possible to zip several pdf files together to be saved, unzip the saved file to a temporary location, and display all files sharing a specified invoice number.
    There can be only one.


    • #3
      Re: PDF Save and Search

      Thanks Stan. Scanning them just one at a time, assigning them a name and then storing them, is just inefficient. Especially now that we have even mediocre printers that can scan hundreds of pages in a minute. I was hoping to work within Alpha, but I might have to look for a solution elsewhere.

      Just seeing if anyone else had faced this issue.


      • #4
        Re: PDF Save and Search

        I don't know if this particular vendor will work but search for "intellegent scanning":

        And I used to use a product called Doculex. You could scan a whole pile of documents and it would read text at particular positions on the page, and save as separate PDFs.
        Steve Wood
        There is no Cloud. It's just someone else's computer.
        Web - Mobile - Hosting - Products - Frameworks - Developer Resources
        AlphaToGo | IADN (100% Alpha Anywhere Websites)


        • #5
          Re: PDF Save and Search

          Thanks Steve. That sounds exactly like what I was looking for.



          • #6
            Re: PDF Save and Search

            I'm a fan of Nuance Paper Port Charlie.
            The print to... can be embedded in AS and all printing goes to the document server. Entry level is free.
            See our Hybrid Option here;

            There are 3 things you can do in any situation;
            Live with it, Change it or Walk away from it.


            • #7
              Re: PDF Save and Search

              What about saving a copy of the invoice and attachments to a file named by invoice number, catalog each invoice in a table that has reference field for invoice number, customer ID, and a field for "batched" to register the batch number grouping the invoices processed together, then when it's time to process, filter the table for the invoices for the customer, and loop through the records and create a single pdf document composed of all the individual pdf invoices using pdf_append(). Then print the one document that has everything, or better yet, email them. Sure would save a lot of ink (expensive) and paper (not cheap either). And you would always have capabilities of re-processing the batch when the recipient didn't get the package in the mail.
              Mike W
              "I rebel in at least small things to express to the world that I have not completely surrendered"


              • #8
                Re: PDF Save and Search

                I do what Mike does - get a list of all invoices to print for a particular customer, via xbasic, and then via xbasic save and append them all to each other as a single pdf.
                You can have 1 or 10001 reports all in one single pdf
                Cole Custom Programming - Terrell, Texas
                972 524 8714
                [email protected]

                "A young man who is not liberal has no heart, but an old man who is not conservative has no mind." GB Shaw


                • #9
                  Re: PDF Save and Search

                  Hi Charles,
                  Where are the employee time sheets coming from? A printout from a payroll service, perhaps; or maybe Quickbooks? And could they put into a spreadsheet format?

                  Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford


                  • #10
                    Re: PDF Save and Search

                    FWIW I had to batch payments recently, so Mike's idea is a sound one.
                    The problem with packed PDF's is the unpacking and finding one of them easily.
                    See our Hybrid Option here;

                    There are 3 things you can do in any situation;
                    Live with it, Change it or Walk away from it.