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Converting spreadsheet data to Alpha

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  • Converting spreadsheet data to Alpha

    Hello again. I am back with another challenge at converting a client to Alpha. This time it is rather challenging. They have been running the business using spreadsheets and hand written papers to handle the day to day business.

    Attached are the tables that I need to import the data to and the sheets that have the data. I have been able to import into Alpha the payment and invoice out data. Because they put the actual invoice on an individual sheet (5 of the 588 are attached) I am having a problem trying to figure out how to get the invoice data off the sheets into Alpha.

    Any suggestions will be greatly appreciated.

    Thanks again in advance.

    Don
    Attached Files

  • #2
    Re: Converting spreadsheet data to Alpha

    Sort the invoices out.xlr by the amount column, delete any blank amount rows, import the result.
    Digging deeper it seems you are speaking of getting the invoice information from the individual spreadsheets such as EDWARD HOORSTRA.xlr into the invoices.dbf. How are you thinking of assigning the ordered and customerid. I see nothing in the individual files to drive those values.
    Last edited by Stan Mathews; 03-04-2015, 12:40 PM.
    There can be only one.

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    • #3
      Re: Converting spreadsheet data to Alpha

      Originally posted by Stan Mathews View Post
      Sort the invoices out.xlr by the amount column, delete any blank amount rows, import the result.
      Digging deeper it seems you are speaking of getting the invoice information from the individual spreadsheets such as EDWARD HOORSTRA.xlr into the invoices.dbf. How are you thinking of assigning the ordered and customerid. I see nothing in the individual files to drive those values.
      I have to pull two things out of the invoice form. First is the customer info: name, addr, city, st, zip. then the bill date and the line items with the billable amount. Then I have to merge that with the invoice out info that I have imported and then merge the payment data with that before I can bring that info into the tables. They have not sent the customer data to me yet so I am not sure what problems I will have with that. Once I have that I will append the imported data to make the links work properly.

      right now my problem is that I have 588 spreadsheets I have to get data out of and do NOT want to do that 588 times unless that is the only way it can be done. Yes I have the original sheets and can do as you suggested about deleting the lines but that still leaves me the problem of breaking out the data. And as you saw in the Hoorstra sheet the amount column has a date in it and some of the line items have ZERO cost because of an inplace maintainence agreement. Like I said this one is full of challenges.

      Thanks for your input.

      Don

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      • #4
        Re: Converting spreadsheet data to Alpha

        Don,

        I used the perl excel module to extract data from several thousand spreadsheets into a CSV for importing into alpha for a client. Unfortunately, I no longer seem to have the code to hand - got thrown out with the upgrade to a new PC.

        It's a fairly simple task to write a script to loop through a directory extracting selected cells into a flat file for each spreadsheet.

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        • #5
          Re: Converting spreadsheet data to Alpha

          Thanks. wish I could get something like that or I am going to be doing a LOT of keying the sheets into Alpha. Wonder if there is a way to use the ADO to look thru the sheets and pull the data like I did when I imported the invoice and payment data.

          thanks again Jon for looking for the script.

          Don

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          • #6
            Re: Converting spreadsheet data to Alpha

            Just googled for an excel macro to pull all workbooks in a directory into one. Found several that seemed suitable. Once you do that then importing the data should be straightforward.
            There can be only one.

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