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Export to QuickBooks IIF

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  • Export to QuickBooks IIF

    Has any one done this?

    Just starting to look into this as I need to have one of my apps export basic invoice and customer data to an IIF file so it can be imported into Quickbooks.

    I am thinking of pulling the data into a temp table or two, one for transactions and one for the customer list. Then use some modified operation code to build and write the file in the crazy format that QB needs.

    Just curious if any has done this and has any pointers.

  • #2
    Re: Export to QuickBooks IIF

    That is not an insignificant request.

    Do you have specific questions, or are you looking for mentoring?
    Al Buchholz
    Bookwood Systems, LTD
    Weekly QReportBuilder Webinars Thursday 1 pm CST

    Occam's Razor - KISS
    Normalize till it hurts - De-normalize till it works.
    Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
    When we triage a problem it is much easier to read sample systems than to read a mind.
    "Make it as simple as possible, but not simpler."
    Albert Einstein

    http://www.iadn.com/images/media/iadn_member.png

    Comment


    • #3
      Re: Export to QuickBooks IIF

      Originally posted by Al Buchholz View Post
      That is not an insignificant request.

      Do you have specific questions, or are you looking for mentoring?
      Not mentoring at this point per say. Just throwing this out there for discussion as I work through it.

      I am not looking to create a full automatic integration. Just to create a .iif file from filtered records.

      Comment


      • #4
        Re: Export to QuickBooks IIF

        Ok, from the web the "list" export to .iif for customer info would look like this.



        The Transaction export to .iif for the invoice info would look like this.




        The fields would be TAB delimited and the end of the each record (row) would be crlf.

        Still tring to figure out what SPL is for.

        Comment


        • #5
          Re: Export to QuickBooks IIF

          Why not use QODBC??

          Comment


          • #6
            Re: Export to QuickBooks IIF

            Originally posted by Nick Oldfield View Post
            Why not use QODBC??
            Because I would have to pass on the license cost to each of my customers if they use Quickbooks or not. At a cost of $149 to $199 per license, that is not feasible.


            And at that price they might as well just use Zed Axes or similar.

            Comment


            • #7
              Re: Export to QuickBooks IIF

              The SPL is the split portion of the check. Having tangled with IIF files in the past, it is worth the price to use a program that can write to the SDK directly and check your data first with what is in QB. With Transaction Importer Pro and their related programs there is a ton of stuff you can do that makes this process much easier.

              And unless your customers are diligent in their QB housekeeping, they may have lots of duplicates in their lists to merge by using IIF files...how will you help them from creating errors from mismatched names and such?

              IMHO
              Last edited by MoGrace; 12-07-2015, 03:55 PM.
              Robin

              Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

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              • #8
                Re: Export to QuickBooks IIF

                Robin,

                I agree using something like Transaction Importer Pro or Zed Axes would be the easiest but people are hard headed and I loose a lot of sales because my app cannot do a simple export to a file that QB can import directly.

                As you probably know, the way we price in the garment decorating industry is not directly compatible with any accounting software. The only thing that can be done is just use the invoice total and call the line item or product "Screen Printed Shirts" or something like that.

                If I get this working then my app will mark the data as "exported" and will never include it in a export file again unless the user overrides the exported flag and then they will get a big warning telling them they could end up with duplicates.

                Comment


                • #9
                  Re: Export to QuickBooks IIF

                  Preston,

                  Has any one done this?
                  I did with
                  1) See http://www.learnalpha.com/Quickbooks/QuickBooks.htm
                  2) and Search the word, " out_fil = file.create( ) " Stan wrote it

                  3) I built an Export List View form before create the CSV files.

                  The !Trns is referenced for parent and !Spl is the Child table records.
                  Last edited by johnkoh; 12-08-2015, 10:26 AM.

                  Comment


                  • #10
                    Re: Export to QuickBooks IIF

                    Thanks a bunch John.

                    I will give that a good read.

                    And Thanks Stan for writing it..

                    Comment


                    • #11
                      Re: Export to QuickBooks IIF

                      Looks like that IIF script will export one Invoice with its line items and must be using auto numbering in QB because I don't see a ref number. A summary invoice would not need that much data I wouldn't think.
                      Robin

                      Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

                      Comment


                      • #12
                        Re: Export to QuickBooks IIF

                        I see on the page it says "Written by Nick Marodis" so I am not sure where John got that Stan wrote it.

                        Yes it is over kill for what I need but still good info and mine will end up exporting a number of invoices at once.

                        I did see he was using comma delimited instead of the tab delimited which is what I understood Quickbooks required in the iif file.

                        Comment


                        • #13
                          Re: Export to QuickBooks IIF

                          Preston,

                          Refer this: http://www.alphasoftware.com/alphafo...hlight=out_fil
                          It is not exactly IIF file what you may be looking for.

                          The IIF code is not difficult to create after I read and practiced with the references.

                          Comment


                          • #14
                            Re: Export to QuickBooks IIF

                            Preston,
                            Your users will have to keep their QB lists in sync with your data which means you will need a routine to update your tables with QB changes and/or vice versa. This takes a user who is also skilled in QB which not many are - especially when it comes to the chart of accounts and item lists. Messing up the item list with duplicates may not be too bad, but the chart of accounts is another story! If you want to use IIF files then you will also need Excel files to get the data out of QB and into your tables which you will need to add to your program. QB is all about their lists which must match exactly!
                            Robin

                            Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

                            Comment


                            • #15
                              Re: Export to QuickBooks IIF

                              Originally posted by MoGrace View Post
                              Preston,
                              Your users will have to keep their QB lists in sync with your data which means you will need a routine to update your tables with QB changes and/or vice versa. This takes a user who is also skilled in QB which not many are - especially when it comes to the chart of accounts and item lists. Messing up the item list with duplicates may not be too bad, but the chart of accounts is another story! If you want to use IIF files then you will also need Excel files to get the data out of QB and into your tables which you will need to add to your program. QB is all about their lists which must match exactly!
                              That is their problem to keep their QB cleaned up.

                              Chart of accounts is not an issue. When they configure the iif export setting they will need to set what account/s they want to use. If they set this wrong, too bad.

                              I am just going to create a method to export invoice and customer info from my app to an iif file for them to import into QB. It will be up to then to check and make sure they have all the accounts correct. Same as if they used an excel file and Transaction Importer Pro or Zed Axes.

                              Comment

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