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Subreport and Include Record from Parent Table option

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  • Subreport and Include Record from Parent Table option

    I have searched the forums and have not found any mention of this problem. There si a lot of posts regarding subreports based on two tables linked to the same customer but not for the problem that I have. So if there is such a post please refer me to it please.

    The Structure
    I would like to print a report based on a set with the following (1:M) relationship. Customer linked to Division and points_purchased at the same time:

    The report will print in that hierarchy, the transactions for each license and sum the totals. This works fine.

    I would also like to print the points purchased with totals by the customer at the end of the report (I will at this stage only print one customer at a time).
    So in order to add the points_purchased totals to the report I added a subreport with the structure that I need.

    The Problem
    I am in a catch 22 for what I am trying to achieve.

    If the report is based on a set with the "Include record from parent table" option to "Always - even if no matching child records exists" then the sub report displays correctly but I get a few lines at the beginning of the report that is not related at all.

    If the report is based on a set with the "Include record from parent table" option to "Only if matching child record DOES exist" then the lines at the beginning is gone but the sub report does not display the details of the points_purchased items.

    I have attached a sample database(Username:Administrator and Password:master) with two reports to print.
    1) View Report All - Based on set where parent record printed regardless.
    2) View Report distinct - Only print parent record if child exist.

    If anyone can shed some light on this problem I will be most grateful.

  • #2
    Re: Subreport and Include Record from Parent Table option

    I see the spaces were truncated for the hierarchy. The customer is linked (1:M) to the division and points_purchased. The rest of the tables will be linked to division as follows. division->enduser->license->transactions.


    • #3
      Re: Subreport and Include Record from Parent Table option

      Hi Marius,

      I have seen your report and it does look very complex.

      I have unfortunately not grasped what you are trying to achieve.

      The question is, do you need all the tables in the set for the data that is being used in the report?

      Other things to consider: Create a temp table, and populate that with data from summarized tables.

      Just a passing thought.
      Keith Hubert
      Alpha Guild Member
      KHDB Management Systems
      Skype = keith.hubert

      For your day-to-day Needs, you Need an Alpha Database!


      • #4
        Re: Subreport and Include Record from Parent Table option

        Hi Keith,

        Thanks for the reply.

        The only table that I do not need in the report is the Transactions table as I roll those values up to the License table.

        How will I go about doing it the Temp table way? I will still have the problem where I need to display the points_purchased detail lines at the end of the report.

        I will try an example and see if it works.

        Thanks Keith


        • #5
          Re: Subreport and Include Record from Parent Table option

          Hi Marius,

          So, to start with build another set without the Transactions table. See what that does for you.

          Anther thing to look at is conditional controls and calculated fields.

          I'm sure you can do what you want but in a simpler fashion.

          If the data is available then you will get the desired report.
          Keith Hubert
          Alpha Guild Member
          KHDB Management Systems
          Skype = keith.hubert

          For your day-to-day Needs, you Need an Alpha Database!