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Bonus TIPS for Successful Posting

Try a Search First
It is highly recommended that a Search be done on your topic before posting, as many questions have been answered in prior posts. As with any search engine, the shorter the search term, the more "hits" will be returned, but the more specific the search term is, the greater the relevance of those "hits". Searching for "table" might well return every message on the board while "tablesum" would greatly restrict the number of messages returned.

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Duplicates

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    #1

    Duplicates

    Is there a way that I can take the duplicate records that i have and make them all update so they are all the same. Reason being is i have multi entrys that are on the same case# and when others lookup the record they may or may not get the one that has the real data entered. So i want to take all duplicates make them all have the same exact data so i can delete the other duplicates without loosing data.
    https://www.housingeducator.org
    k3srg
    Tags: None
    #2
    Re: Duplicates

    You can do almost anything if you can express the problem so that Alpha understands what you want.

    when others lookup the record they may or may not get the one that has the real data entered.
    How would you decide which record has the real data?

    It might be that you have to use the find duplicate records genie to mark the real records and then delete the unmarked records. (or the reverse) right click on the table in the control panel, utilities, delete duplicate records.
    There can be only one.

    Comment

      #3
      Re: Duplicates

      I work with a bunch of non-computer useing individuals. When I put the records in they get a case # put with them and indexed for lookup. Well most of them type with one finger and fat finger numbers when entering a lookup. If they do a lookup and record isn't found they start a new record and it make a dupe. When it goes to another department they only see info for that dept. So they would enter data on the first record found and the case# would be the same the record # is what keeps them seperated. So for example i have case# 1000-23-a4454 when i look in a browse i can find the dupes and see that there is 3 1000-23-a4454 but the first one has important info address,city,state,zip,finances. when they fat finger the case# and get no record they start a new record and then when it gets to the payment department for verifacation they put in the case# and get the origanal record that was suppose to come up to start but fat fingers didn't look and got in a rush and started a new record. When the payment dept enters the cc info and amount paid it's in the wrong record that the next department would want to use. I hope this sums it up.
      https://www.housingeducator.org
      k3srg

      Comment

        #4
        Re: Duplicates

        I think you need to prevent the creation of duplicates. Otherwise all will be chaos and you will never be sure you have all of the records or the correct record (if there is one which there well may not be as some data may be in only one record and other data only in another).

        I suggest separating the creation of a client with the entering of data for that client. Somehow.

        This may require some changes in how the organization processes clients. If this process is irrational computerization will only magnify the irrationality.

        I had to advocate something similar in my own organization. Took several years but it was worth it.

        Ok, time to end the rant!
        Bill Hanigsberg

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