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The Alpha Software Forum Participation Guidelines

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Bonus TIPS for Successful Posting

Try a Search First
It is highly recommended that a Search be done on your topic before posting, as many questions have been answered in prior posts. As with any search engine, the shorter the search term, the more "hits" will be returned, but the more specific the search term is, the greater the relevance of those "hits". Searching for "table" might well return every message on the board while "tablesum" would greatly restrict the number of messages returned.

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The more detail you provide about your problem or question, the more likely someone is to understand your request and be able to help. A sample database with a minimum of records (and its support files, zipped together) will make it much easier to diagnose issues with your application. Screen shots of error messages are especially helpful.

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A note about attachments
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Combine Fields

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  • Combine Fields

    I have a table that has three fields, City, State and Zip Code. In the report I would like to combine all three fields into one field so it looks like - Sacramento, CA 95826.

    How and where do I combine these fields?

    Thank You.

  • #2
    Re: Combine Fields

    try a calculated field that looks like this:

    trim(city)+", "+state+" "+zip

    Logical Design
    Keven Thibeault
    Boston, Massachusetts
    Dwell in possibility


    • #3
      Re: Combine Fields

      I have a table that has three fields, City, State and Zip Code.
      A field can't have a space in its name so you probably mean something else.

      combine all three fields into one field so it looks like
      Define a calculated field for the layout (form, report, letter, label) where you want to see "Sacramento, CA 95826". The expression for the calculated field would be

      Alltrim(City)+", "+alltrim(state)+" "+alltrim(zipcodefieldname)

      where zipcodefieldname is the actual name of the field that holds your Zip Code information.
      There can be only one.


      • #4
        Re: Combine Fields

        Originally posted by spmat View Post
        I have a table that has three fields, City, State and Zip Code. In the report I would like to combine all three fields into one field so it looks like - Sacramento, CA 95826.

        How and where do I combine these fields?

        Thank You.
        With the report opened in Design Mode
        click on they xy in the menu ribbon OR
        Select Report
        Select Calculated Fields

        CityState = City- " " +State +" " +Zip


        CityState = Alltrim(City) +" " +State +" " +Zip

        When creating the calculated field the Expression Builder is accessible after creating a calculated field name.

        FYI - Post Office encourages addresses to be standardized. No punctuation is needed and 2 spaces between State and Zip.


        • #5
          Re: Combine Fields

          Thanks to everyone. I really appreciate it. Steve


          • #6
            Re: Combine Fields

            You can also use the RTF object. Place one on your report and then drag your fields into it. The object trims tailing spaces automatically. Add punctuation or spaces by typing them between the fields you placed.
            Tim Kiebert
            Eagle Creek Citrus
            A complex system that does not work is invariably found to have evolved from a simpler system that worked just fine.


            • #7
              Re: Combine Fields

              Tim, I tried your approach. It works well; however I cannot adjust the font sizes in the report. I appreciate your help. I will look at it a little closer to see if I can find a work around.


              • #8
                Re: Combine Fields

                Doubleclick on one field or object in the RTF then highlight it... then right click and choose properties.
                It is only when we forget all our learning that we begin to know.
                It's not what you look at that matters, it's what you see.
                Henry David Thoreau