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Details on Labels

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    #1

    Details on Labels

    I am trying to put details - Like a report - and can't find any way to do it. Am using a set, linked one to many, but will only print the first match of the many - how can I get the info for the second match etc on a Label.

    Thanks
    Tags: None
    #2
    Re: Details on Labels

    I've never tried to run labels based on a one to many set. Have you tried inverting the set, and using a one to one link? i.e. define a new set, make the former child table primary, link one to one to the former parent, now child.

    Perhaps others will have better ideas for you, but you may find it necessary to copy the desired records to a temporary table and base your labels on that. Hopefully there's an easier solution,

    Comment

      #3
      Re: Details on Labels

      I don't use lables much as I hardly use snail mail but from what I know, there is no details section on a label. That said, it does not mean you can't do it.
      You certainly can and very easily so by placing a variable on the label which will collect any details you wish from the child table.
      If you want a more specific step-by-step, zip a sample db.
      Last edited by G Gabriel; 10-26-2008, 02:02 PM.

      Comment

        #4
        Re: Details on Labels

        And while we are in the work-around arena, is there any reason or any constitutional amendments or barriers that prohibits you from using a report as a label? You said it in your question, you want to do in your label what you could do in a report. Why not a report? a minimalized one that looks like and behaves like label?

        You know you could break a report into columns (mimicking several labels in a row).
        Last edited by G Gabriel; 10-26-2008, 02:12 PM.

        Comment

          #5
          Re: Details on Labels

          I tried the Report using 3 columns etc, but it still makes a new label every time there is duplicate parent. I will work on getting you a sample DB. these labels are for file folders, not mailing. thanks for the ideas

          Comment

            #6
            Re: Details on Labels

            I use reports some times for labels. I have one where the report prints 3 folder labels at a time (used on a single folder). It uses fields for a set. I use just one report w. cond objects to select which labels from the sheet you wish to print.
            Peter
            AlphaBase Solutions, LLC

             [email protected]
            https://www.alphabasesolutions.com

            Comment

              #7
              Re: Details on Labels

              Leah --

              I have (a set of) labels based on a one to many set that works fine. The data fields on the label come from the "many" table. The records in the "many" table are filtered. The labels are ordered according to a field in the primary table. The filter applied at runtime is the second radio button -- Base Label on currently selected records. The label size is Avery 5260 - 1" x 2-5/8"; 3 Across.

              In design mode, three columns are displayed, but only the first label on the first column contains the fields to be displayed. When the labels are displayed (or printed), all three columns are populated properly.

              Not sure what other specs I could share with you, but perhaps that will get you going.

              -- Dick James

              Comment

                #8
                Re: Details on Labels

                Dick - How do you get the 2nd and 3rd records for the "many" to print on the same label. I can do the set, but every time there is more than one 'child' record it gives me a new label. i.e I am trying to do labels for our Leases on Land, but sometimes the lease is for more than one property - all linked with the lease # - Everytime there is two properties it gives me two labels. I want one label with all the properties (if room permits) to print on the same label. Hope this explanation makes more sense. I have tried the report thing and have the same problem keeping the info on one label.

                Comment

                  #9
                  Re: Details on Labels

                  Here is one way that you can accomplish this. Base the label on the parent table only (no set). Then use a calculated field to get the child records. Use table.external_record_content_get() in the calculation to gather the child records.

                  TestLabel2 and 3 contain extra long calculations to notify that there are more records than will fit on the label.

                  Another way to account for excess child records would be by running the label from with in a script that first checked for such and then warned the user.
                  Tim Kiebert
                  Eagle Creek Citrus
                  A complex system that does not work is invariably found to have evolved from a simpler system that worked just fine.

                  Comment

                    #10
                    Re: Details on Labels

                    Leah --

                    I think Tim is on the right track, but I was going to suggest you work on your set underlying the labels so that it only displays one record for each label you want to print. You might be able to do this by either checking the "Unique" box, or by setting the child table relationship to be one to one where it only selects the first record. I usually do this with the default browse when I'm designing the set. Once I get the set to give me the correct records, then getting them on the report (or label) is usually pretty straightforward.

                    If you want to have all the child table names on the label, but only one address, then you would not use the above approach. Instead, you might be able to use a subform on the label which displays the all names (which are one to many), but on the main part of the label, you would display the address which would be one to one. One way to do this would be to have two child tables, each pointing to the same table. One would be 1 to 1, and the other 1 to many. I suspect the A5 experts on this forum would cringe at the approach, but I did use this approach successfully on a report.

                    -- Dick James

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