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Reports and Tallies

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  • Reports and Tallies

    Hi,

    I have a table of the following format :

    Client No Surname COB Sex

    1 White 5 2
    2 Brown 3 1
    3 Moore 5 1
    4 Whitehead 5 2
    . . . .
    . . . .

    COB (Country of birth) and Sex are codes.

    I want to create a report that tallies the Country of Birth and calculates
    the percentage. In the above case the report should look like -

    COB Count Percentage
    5 3 75%
    3 1 25%
    Total 4 100%


    Sex Count Percentage
    1 2 50%
    2 2 50%
    Total 4 100%

    Can this be done in the Alpha Five “Reports” ?

    Sorry about the alignment, can't seemed to get it right no matter what font
    I used.

    Thanks.

  • #2
    Re: Reports and Tallies

    Hi Lim,

    You ask
    Can this be done in the Alpha Five “Reports” ?
    The answer is, yes it can.

    It is just a question of doing the math. Probably with a Summarize operation first.

    Can you post a sample of what you have done so far.
    Regards
    Keith Hubert
    Alpha Guild Member
    London.
    KHDB Management Systems
    Skype = keith.hubert


    For your day-to-day Needs, you Need an Alpha Database!

    Comment


    • #3
      Re: Reports and Tallies

      Lim, you can lock down the alignment of your text if you surround the text with CODE delimiters. Use the "Go Advanced" button to open a more advanced message editor. The toolbar has buttons that will do this for you if you select the text to be locked down first, and then click the button. -- tom

      Comment


      • #4
        Re: Reports and Tallies

        Thanks Tom for the format advice. I have redone the posting here as you suggested.

        Keith,

        The following is all I have got for now. Are you able to provide sample
        code or procedure based on this ?

        When the report runs, it should produce the tallies and report as per below.....

        Thanks.

        Regards,

        Lim

        I have a table of the following format :

        HTML Code:
        Client No   Surname        COB       Sex
        
                1   White            5         2
                2   Brown            3         1
                3   Moore            5         1
                4   Whitehead        5         2
        . . . .
        . . . .

        COB (Country of birth) and Sex are codes.

        I want to create a report that tallies the Country of Birth and calculates
        the percentage. In the above case the report should look like -

        HTML Code:
        COB       Count      Percentage
          5          3             75%
          3          1             25%
             Total   4            100%

        HTML Code:
        Sex        Count     Percentage
         1         2              50%
         2         2              50%
             Total 4             100%
        Can this be done in the Alpha Five “Reports” ?

        Sorry about the alignment, can't seemed to get it right no matter what font
        I used.

        Comment


        • #5
          Re: Reports and Tallies

          Hi Lim,

          Can you post a sample of what you have done so far
          I did not mean for you to repost your question.

          Tom's advice for lining up text was for future questions that you might post here on the forum.

          I would like to help you but would like to see what you have done for yourself.
          Regards
          Keith Hubert
          Alpha Guild Member
          London.
          KHDB Management Systems
          Skype = keith.hubert


          For your day-to-day Needs, you Need an Alpha Database!

          Comment


          • #6
            Re: Reports and Tallies

            Lim,

            How are blank records to be handled, both for COB and for sex?

            Comment


            • #7
              Re: Reports and Tallies

              Hi Tom,

              Good question. We will need to assume that they are compulsory fields and
              always contain a value.

              Thanks.

              Lim

              Comment


              • #8
                Re: Reports and Tallies

                Hi Keith,

                Not sure what more info you need as this is where I am at the moment.

                Your suggestion of using the summarize operation worked and it is exactly what I needed...but unless I am wrong, it seemed to generate a new result table for COB. If I want Sex tally, another summarize operation will need to be created to generate the Sex result table. I will end up with two tables.
                This leads me to the next question - if two results table are generated, can I put both tables in one report ??? If so, how to ?????

                Thanks.

                Lim

                Comment


                • #9
                  Re: Reports and Tallies

                  Try this.
                  There can be only one.

                  Comment


                  • #10
                    Re: Reports and Tallies

                    Hi Lim,

                    if two results table are generated, can I put both tables in one report ???
                    Answer, no, but the report will be built onto a separate table. This will give you a number of choices to build the report on.
                    (1)Join the two tables, to make a third table.
                    (2)Create a new table and post or append the values from the other two tables into this table. You may want to Zap the table before posting.
                    (3)Build and run a script as Stan has shown to write the data into this third table.
                    I hope now you can get the report you wanted, I knew you could do it.
                    Regards
                    Keith Hubert
                    Alpha Guild Member
                    London.
                    KHDB Management Systems
                    Skype = keith.hubert


                    For your day-to-day Needs, you Need an Alpha Database!

                    Comment


                    • #11
                      Re: Reports and Tallies

                      Hi Keith,

                      Thanks very much for your time and help and pointing me to the right direction....very much appreciated !

                      Regards,

                      Lim

                      Comment


                      • #12
                        Re: Reports and Tallies

                        Hi Stan,

                        Thanks heaps for your sample code....it was exactly what I needed...!

                        Thanks again.

                        Regards,

                        Lim

                        Comment


                        • #13
                          Re: Reports and Tallies

                          Hi Stan,

                          Looks like you are the man to cut code...!

                          Say there is an additional field called Date of Birth (DOB) and I wish to
                          pick up records for the date of birth between 2 dates before generating the tally report.

                          I envisaged I can create a form or a Dialog box to enter the start and end date
                          before executing your "create" program.

                          Also the "Country of Birth" code is 4 numerics instead of 1 alphabet. This seemed to change your code considerably ?

                          Thanks.

                          Regards,

                          Lim

                          Comment


                          • #14
                            Re: Reports and Tallies

                            Please ignore earlier post.

                            Worked this out with a bit of code.....not the prettiest but it works.....!

                            Thanks.

                            Lim

                            Comment

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