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Why records are added, just visiting the form

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    #1

    Why records are added, just visiting the form

    Open a form in data entry mode that has a button to exit the form. Nothing is typed, when this "close" button is pressed (close current form command), Exits but it creates a new record. Pressing the X in the red square in the upper right hand corner, does not create a record.
    Why is this happening?
    How could the button be coded to prevent this from happening?
    Tags: None
    #2
    Re: Why records are added, just visiting the form

    If you are using action scripting, there is a checkbox for saving pending data entry, or not.

    Bill.

    Comment

      #3
      Solution upon understanding

      Thanks for the response. After you response I try to find the difference from the X in the right hand corner and the close form button.
      Here is the difference:
      The action I was using was "CLOSE FORM". This action will save the present record no matter if I actually add any data or use the default data for the form, when I exit; Which is a different behavior to the X button in upper right hand corner.
      The action of the X button is "CLOSE WINDOW", when pressed the system will exit if no actual data was entered, even only the default was added to the screen. The action will exit and no record save. If you enter data and did not save it, then is going to ask you if you want to save it.
      I change the action of the close button from CLOSE FORM to CLOSE WINDOW.
      Perfect.

      Comment

        #4
        Re: Why records are added, just visiting the form

        That is what the checkbox I mentioned does.

        Bill.

        Comment

          #5
          Re: Why records are added, just visiting the form

          Originally posted by Bill Parker View Post
          That is what the checkbox I mentioned does.

          Bill.
          I though you were referencing to the save button option you can add.

          Comment

            #6
            Re: Why records are added, just visiting the form

            Mike, is your table empty when this problem occurs? Remember your Alpha Five forms are bound to the underlying table or set. If the primary table supporting the form is empty, and you then open a form based on that table or set, the form goes into ENTER mode automatically. When you close the form while it's in ENTER mode you should be prompted whether to save or abandon the pending new record.

            Comment

              #7
              Re: Why records are added, just visiting the form

              Originally posted by Tom Cone Jr View Post
              Mike, is your table empty when this problem occurs? Remember your Alpha Five forms are bound to the underlying table or set. If the primary table supporting the form is empty, and you then open a form based on that table or set, the form goes into ENTER mode automatically. When you close the form while it's in ENTER mode you should be prompted whether to save or abandon the pending new record.
              No, It is not relevant whether the open form is empty or filled and the open forms have nothing to do with main menu form calling them.

              I discover the difference between "close form" and "close window" action.
              Originally I create a close button with action "close form" that action will add a new record upon execution(exiting and closing the form), even if you click close and no data entry. Probably because must forms have default values like entry# or entry date. I saw the difference when I close the form using the X on the right hand corner, it close and behave the way I was expecting.
              I saw that there were 2 action options in the alpha action script.

              Comment

                #8
                Re: Why records are added, just visiting the form

                Mike,
                I am not certain that you are aware of what Bill was trying to find out from you as it was not specifically answered--look at the screenshot attached--it is this checkbox that should not be checked if you want a form to close without first saving a record.

                And Tom's bit of advice is something you should make sure you realize throughout your programming as it can come back to haunt you especially if you distribute an application with no records in a table....his point reiterated is that if a TABLE has no records, it will go into Enter mode upon opening (and a form based on a table does open the underlying table/set).

                Just making sure that all was "heard" and understood is all.

                Mike
                __________________________________________
                It is only when we forget all our learning that we begin to know.
                It's not what you look at that matters, it's what you see.
                Henry David Thoreau
                __________________________________________



                Comment

                  #9
                  Re: Why records are added, just visiting the form

                  You guys are good!!!. I did not paid much attention to the check box on the genie, because it did look good. So as a result the records were created, upon closing.
                  By deselecting that box, then the behavior is the same as "CLOSE WINDOW".
                  By using the "Close Window" action, I was able to overcome my oversight.
                  Thanks for making sure I understood the response, but this open further questions:

                  Is it proper to assume that there is no difference between the 2 actions?

                  Or is there a simple difference that you have the choice in "CLose Form" as to save the record automatically regardless of the entry/exit of the process?

                  Is there any other factor involved in selecting one over the other?

                  Comment

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