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    I am not sure if this can be done.

    I have recently created a database for solicitor so that he can enter his clients and have the details etc on a database. Before this he used word and they kept each client in a single file. Is there any way I can import these word files to the database. I know I can import using Excel and that is fairly easy for me.

    Re: Word

    You should be able to use OLE automation to save the files as .txt files in batch, like the below script. (There is probably OLE code for just copying the text directly, too)

    Dim InDir as c
    InDir = "c:\to-txt\in" + chr(92)
    Dim OutDir as c
    OutDir = "c:\to-txt\out" + chr(92)
    Dim FilesToProcess as c
    FilesToProcess = filefind.get(InDir + "*.doc",FILE_FIND_NOT_DIRECTORY,"N")
    FilesToProcess = filter_string_smatch(FilesToProcess,"~*",crlf(),.t.)
    function ProcessFile as c (docname As c, InDir as c, OutDir as c)
    		Dim InFile as c
    		InFile = InDir + docname
    		Dim OutFile as c
    		OutFile = OutDir + file.filename_parse(docname,"N") + ".txt"
        Dim wordApp as P
    		wordApp = ole.Create("Word.Application")
        wordApp.Visible = .f.
        wordApp.ScreenUpdating = .f.
        wordApp.displayalerts = .f.
        wordApp.activedocument.UpdateStylesOnOpen = .f.
        wordApp.ActiveDocument.XMLSchemaReferences.AutomaticValidation = .t.
    		wordApp.ActiveDocument.XMLSchemaReferences.AllowSaveAsXMLWithoutValidation = .f.
    		wordApp.activedocument.SaveAs(OutFile,4) ' 0 is a Word Document ' 4 is a text file
    End function
    Then loop through the txt files and use file.to_string() to read, then depending on the structure of the data, just put the whole text in a memo or into separate fields.


      Re: Word

      Hi Keith,
      Rather than go through the huge task of importing the word documents, presumably into memo fields as text files, why not try the following.
      Create a child table to link to each clients master record as a one to many set. In this child table you would have the following fields :-

      1) LINK - this would be the field that links the child records to the master record
      2) TITLE - perhaps a 100 char field to enter a description of the document
      3) LOCATION - I would usually make this the maximum 255 character length and use it to store the location of the word document/any file. i.e. C:\documents\fredblogs.doc or C:\images\pic.jpg etc

      It is a simple matter to create a data entry form with a smart field (file locate) for the LOCATION field.

      You could then create a browse so that when a client record is displayed the details of all related documents (using this method means you can link ANY kind of file to your client record) and you could have a button in the browse to open the file in whatever programme the computer has associated with the file type.

      OK I just re-read your question and realised this may not be the answer. If all you want to do is import the customer client details from individual word files this could be done using xbasic and stepping through each word document in a given folder BUT you would have to be sure that each word document was laid out in exactly the same way and I would hazard a guess this may well not be the case. You would probably do the job just as quickly by opening two windows, one for Alpha data entry and one for displaying the client details in the word document and and use copy and paste.

      If you then wanted to link all correspndence then my method above would do the trick.

      Bob Whitaker
      Bob Whitaker


        Re: Word

        Thanks Andre & Bob for your time in answering . You are right Bob that the data is not in the same place all the time and that is part of the problem. Will try out your solutions and let you know. Thnaks for your time.