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Bonus TIPS for Successful Posting

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Calculation Help

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    #1

    Calculation Help

    Rudy here,

    I have a table set that has multiple childl records for each master account. I want to sum the last "ending balance" within the child table so I grouped the table by account description in my report and included a calculated field in the group footer that states
    "grp_end_bal = cc_Detail->Chld_End_Bal". This in fact, captures the last ending balance regardless of how many details exist for the account.

    The problem I'm having is that I cannot figure out how to sum grp_end_bal with the last entries of each account. When I try a "grp_tot_bal = total(calc->Grp_End_Bal), it totals "all" transactions, not just the last.

    How can I accomplish this? Thanks

    See below simple sample report showing what's happenong.

    Bank of America
    - Ending Balance 2623.72

    --- Account $$ Owed: 2623.72

    BJ's
    - Ending Balance 58.83
    --- Account $$$ Owed: 58.83

    Chase
    - Ending Balance 875.50
    - Ending Balance 725.50
    --- Account $$$ Owed: 725.50

    Discover
    - Ending Balance 255.49
    - Ending Balance 199.49
    --- Account $$$ Owed: 199.49


    Total Debt: 4738.53 <-- Wrong , my calculation is summing all details shown above to come up with the Total Debt.


    If you sum the Account $$$ Owed, it adds up to the below number which is right.

    Should be:
    Total Debt: 3607.54 <-- Right

    I,m sure there is a simple solution out there. I've spent a great deal of time trying to figure out the problem however, I need help.

    Thanks again,
    Rudy
    Tags: None
    #2
    Re: Calculation Help

    This in fact, captures the last ending balance regardless of how many details exist for the account.
    That's one way of saying it. I imagine you have populated the Chld_End_Bal field with the same value for all records related to the same parent. If so you are not "capturing" anything. By placing the field in the footer you are displaying the Chld_End_Bal for the last record in the group.

    Try creating a calculated field for the report group footer by dropping the Chld_End_Bal in the group footer and specifying LAST. Then total this calculated field in the report footer.
    There can be only one.

    Comment

      #3
      Re: Calculation Help

      Thanks Stan,

      I'm at work and will try your suggestion when I get home. I just packed up my laptop because my relief will be here shortly.I'll have to look up the syntax for specifying last.

      Thanks again Stan,
      Rudy

      Comment

        #4
        Re: Calculation Help

        Stan,

        Your suggestion was right on. Not knowing what's under the covers has hindered me in a few instances. Thanks for taking the time to set me straight. I guess you can't judge a calculation by it's cover (a little 3:25am humor).

        Rudy

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