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    #1

    Or relationship

    I have a transaction log (checkbook) where an account name might be the payor for one transaction and the payee in another. I want to display that ledger as a browse for the account - showing both credits and debits.

    I am maintaining the data in one transaction table. I can create a query and report that shows what I want to see - a ledger of all transactions.

    How can I make that ledger a subform of the account?
    Tags: None
    #2
    Re: Or relationship

    Pardon me if I misunderstand, but aren't you going to need a second table? Wouldn't this be a matter of defining a two table set? The primary table would be a table that contains your chart of accounts, linked by account number to the transaction table using a one to many link?

    Comment

      #3
      Re: Or relationship

      I do have a table linking back to accounts (and several other tables as well) - but the transaction table contains information like this:

      UFCU 08/23/09 Payment 9999 HomeHeating Utilities 437.00
      TheJob 08/24/09 Deposit 13827 UFCU Paycheck 1701.00

      The first line is a payment (ie. debit) from the account UFCU and the 2nd line is a deposit (ie. credit) to the account UFCU.

      I can run a query where UFCU is the payor or the payee and get the ledger I am looking for. But I want to display this as a table - not a query - and I want to be able to edit the data if I need to.

      While browsing here last night, I saw that someone used variables - not even a set - to link the two - but I've lost that post (it was early this morning)

      Comment

        #4
        Re: Or relationship

        Originally posted by betty View Post
        I want to display this as a table - not a query - and I want to be able to edit the data if I need to.
        I think the terminology may be a little mixed up here. A table is your data set/file. A query is a filtered subset of the table data. You can edit the queried data the same way you edit the un-queried data. So, what is it that you would like to do?
        Peter
        AlphaBase Solutions, LLC

         [email protected]
        https://www.alphabasesolutions.com

        Comment

          #5
          Re: Or relationship

          I have two tables -
          Account
          Transactions (of account)

          I cannot get the relationship between the two to work so that I can see a subform showing all transactions relative to the account (both debit and credit). I want one view of the transaction table - much like you would see if you were to open your (paper) checkbook ledger.

          I want the Transaction table to be a subform of the Account table. I can create 2 relationships - fromacct and toacct - and get 2 subforms - one showing payments and the other showing deposits.

          I can create a query where trans.account = account.account -OR- trans.payee = account.account and it shows me what I want to see - and I can use that to obtain a running total of the balance on the account. But I cannot get this to display as a subform table.

          Comment

            #6
            Re: Or relationship

            Modify your set to:
            Account 1-Many Transaction link or filter on Payor
            Account 1-Many Transaction (Alias) link or filter on Payee

            When you scroll through the parent, one browse will show the the related records for the parent as Payor, the other will show the related records for the parent as Payee.

            Comment

              #7
              Re: Or relationship

              That's what I have -

              1:M where account is payor
              1:M where account is payee

              TWO relationships. TWO browses. I must be missing something.

              I found the attached screenshot on the message board last night - and have not been able to find it back again - how is this guy doing this?

              Comment

                #8
                Re: Or relationship

                I don't know what "this guy" is doing but I don't think he is doing what you want to do. Hard to tell from the image, but looks like a single table to me which could be another alternative.

                If you already have that set structure, and
                If you want to show XYZ Corp and in the same line show whether it is a credit or debit, all you have to do is create a calc field(s).
                I don't know how is your table structured and whether you have a field that says Payor/Payee or a different one saying Debit/Credit or simply the amount is entered as positive vs negative so it's hard to make a specific suggestion on what this calc field(s) would be, but basically would be something like this:
                Debit=if(some_field="Payor",amount,0)
                Credit=if(some_field="Payee",amount,0)
                And then you put these calc fields in the browse and you will have what you want.
                Last edited by G Gabriel; 08-31-2009, 01:53 PM.

                Comment

                  #9
                  Re: Or relationship

                  Duh. O how easy. Sometimes my brain gets cluttered trying to understand these things. It works. Thank you.

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