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auto fill from one field

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  • auto fill from one field

    Hello,
    I need to put in gender, then have these fields filled in from the man or woman: her, him, she, he, etc. Forgot how to do this.
    Thanks for help.

  • #2
    Re: auto fill from one field

    Hi Bruce,

    Make your other fields calculated with an if() function.

    eg if(left(gender,1)="M","him",her") etc..
    Regards
    Keith Hubert
    Alpha Guild Member
    London.
    KHDB Management Systems
    Skype = keith.hubert


    For your day-to-day Needs, you Need an Alpha Database!

    Comment


    • #3
      Re: auto fill from one field

      Thanks for responding Keith,

      I am trying

      if(left(gender,man)="his"),if(left(gender,woman)="hers")and it is coming up with Expression does not evaluate to a character expression.

      What am I doing wrong.

      Thanks again.

      Comment


      • #4
        Re: auto fill from one field

        Were you trying to construct

        if(left(gender,3)="man","his","hers")

        which could also be

        if(left(gender,1)="m","his","hers")

        left() takes two parameters - character value and number of characters

        if(left([gender,3)="man","his","hers")
        if() takes three parameters - logical test, result if true, result if false
        There can be only one.

        Comment


        • #5
          Re: auto fill from one field

          Actually I am confused.

          I want the he_she field to be like this.

          If gender = man then he_she = he; if gender = female then he_she = she.

          Etc.

          Thanks.

          Comment


          • #6
            Re: auto fill from one field

            Code:
            if gender="man" then
                        he_she="he"
            
                        else if gender="female"
                        then he_she="she"
            end if

            Comment


            • #7
              Re: auto fill from one field

              Bruce

              I'm not familiar with how things are in California these days but here in Kentucky we only have two genders.

              I translate

              If gender = man then he_she = he; if gender = female then he_she = she.

              as

              If gender = man then he_she = he; otherwise then he_she = she. This doesn't allow for lifestyle choices to come into play.

              We don't need to worry about the whole word in the gender field. If the left most character in the contents of the gender field is "m", I assume the whole contents of the gender field is "man". With these grantedly parochial concepts in mind I can say

              if(left(gender,1) = "m","he","she")

              the if() returns one of the two last values ("he" or "she") based on whether the result of left(gender,1) = "m" is true or false.
              There can be only one.

              Comment


              • #8
                Re: auto fill from one field

                Thanks for responding: I tried copying and pasting in the fields and there was a response "Expression does not evaluate to a character value. Were there suppose to be some brackets around the words or...?

                Comment


                • #9
                  Re: auto fill from one field

                  Possibly you're having difficulty with the calculated field concept? When you define an expression to derive the value for a calculated field (he_she?) you don't need to assign the value to the field

                  If gender = man then he_she = he; if gender = female then he_she = she.

                  you just define how the value to be placed in the field should be computed

                  If gender = man he otherwise she.

                  The proper way to do this in Alpha is the prior suggested expression.
                  There can be only one.

                  Comment


                  • #10
                    Re: auto fill from one field

                    Originally posted by SmartMLMer View Post
                    Thanks for responding: I tried copying and pasting in the fields and there was a response "Expression does not evaluate to a character value. Were there suppose to be some brackets around the words or...?
                    Can you create a screenshot of what you have done? Works fine here.
                    There can be only one.

                    Comment


                    • #11
                      Re: auto fill from one field

                      Not sure how to put snap shot in. Am using snagit but don't know what to do to insert.

                      Comment


                      • #12
                        Re: auto fill from one field

                        Not sure how to put snap shot in. Am using snagit but don't know what to do to insert.
                        Start a Reply. click "Go Advanced" to open an advanced message editor dialog. Scroll down. Click "manage Attachments", Upload the attachment; close the upload window; Submit the reply.

                        Comment


                        • #13
                          Re: auto fill from one field

                          Hi Bruce,

                          You need to have a field in your table named Gender.

                          It would be a good idea to have in field rules a choice of Male or Female.

                          Now in each record the Gender field will be either Male or Female.

                          As I and Stan have shown you, the Left character of 1 will either be M or F.

                          If it were 3 characters then it would be either Mal or Fem.

                          You could simply have a calculated field called Sex, therefor you could have Sex=If(Gender="Male","Man","Woman") or Sex=If(Gender="Male","he","she").

                          Now you could use the calculated field called Sex with the value of the IF function.

                          Either way you only need to test for one of the values because in this case there is only a choice of two. Unless you did want to know about a Him_She.
                          Regards
                          Keith Hubert
                          Alpha Guild Member
                          London.
                          KHDB Management Systems
                          Skype = keith.hubert


                          For your day-to-day Needs, you Need an Alpha Database!

                          Comment


                          • #14
                            Re: auto fill from one field

                            Now you could use the calculated field called Sex with the value of the IF function.
                            Only a programmer would try to find a way to calculate sex....but I did notice the use of the big IF statement so I guess it makes sense! could not resist! :) obviously been sitting here waaay too long!
                            Mike
                            __________________________________________
                            It is only when we forget all our learning that we begin to know.
                            It's not what you look at that matters, it's what you see.
                            Henry David Thoreau
                            __________________________________________



                            Comment


                            • #15
                              Re: auto fill from one field

                              I got it. I had to read something and then got what I was suppose to do. Thank you very much. :)

                              Comment

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