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Reports that have no values

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  • Reports that have no values

    Could someone steer me in the right direction, I can't seem to find anything specific on this.

    I have a series of reports that run at the end of the year, and sometimes there are no values for some reports. Instead of a blank sheet, I'd like to have it print a sheet that has the same report header but says there are no entries in the body of the report, or at least prints 0s in the fields.

    Any help is much appreciated!

  • #2
    Re: Reports that have no values

    Here is a way to accomplish what you want - it would require having two reports for each report that was needed to run.

    Create a duplicate report with the header section of the report with the field titles only and a text box under those titles stating that there are no records in the report. I use the report header for this. Also make sure that the filter in the report properties select records is blank.

    On the button that calls the report, you would use the a5_get_records_in_query() function to determine if there are records that will match the filer criteria. If there are records then you print the regular report, if there are no records then you print the report that only says "No records in Report" for you user.

    I have attached a simple sample of how this is accomplished. There are two reports in the sample. One is the regular report (has a filter in the select records filter ) and will run a report that has records. The other is the dummy report that will only tell the user that there are no records in the report (the report filter is left blank)

    On the form there is a button "print report" When the button is pushed a dialog comes up asking for an occupation - there is a drop down to select one that is in the table but you can also just type in anything (say sweeper). If you pick one from the drop down the report will run with those names that match that occupation. If you type in a occupation that is not in the table, the second report will run that tells you there are not records in the table.

    You can also review this post that has some more information



    • #3
      Re: Reports that have no values

      I have done it the way Tom has suggested and also just by writing a dummy record to the table when there are no records, not show it on the report but show just the text Tom suggested instead. I can't remember exactly when I then got rid of the record, but this would have to done as well....

      Using the double report would probably be easier for most to incorporate.
      It is only when we forget all our learning that we begin to know.
      It's not what you look at that matters, it's what you see.
      Henry David Thoreau