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PURCHASE ORDER SET

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  • PURCHASE ORDER SET

    Hi Phorum,

    I am trying to update an older app from A4V6 that creates purchase orders. From the old app I obtained the following tables with current data in them, Suppliers.dbf, products.dbf, customers.dbf, and ship_to.dbf. The header will include name, address, etc of each of the customer, supplier and ship_to tables, so far I have that part ready with lookup tables. How do I go from here so it only includes the selected products, from a lookup, that relate to the purch_num in the header?

    Thank you for reading,
    ED

  • #2
    RE: PURCHASE ORDER SET

    If I understand you correctly, create a set header=>products. The product table would be linked by the purch_num field. Make a form that has the header and an embedded browse.

    Comment


    • #3
      RE: PURCHASE ORDER SET

      Edward,

      May I suggest that you take a look at the Sample Iinvoice example supplied with Alpha5.

      An invoice is something similar to a purchase order with items related to a specific invoice number, look at the invoice report, switch to design mode, and study the way that report has been designed, it is very well put together.

      In the same example you could also at the way the invoice set and form is designed.

      Hope it can help

      Have fun

      Regards

      JP

      Comment


      • #4
        RE: PURCHASE ORDER SET

        Hi Phil,

        If I understand you correctly, I should create a set with products as the parent and clients as the child. Doesn't that allow me to have many clients in a browse for each product?

        The header of my form will include the boilerplate po_num,name,addy, etc, of the broker who is creating the PO, it will also include name, addy, etc of the client, and ship_to. All of the above will be followed by an embedded browse that lists the various products to be ordered.

        Comment


        • #5
          RE: PURCHASE ORDER SET

          Hi Phil,

          I suppose the part that confuses me the most is how I link the products to a customer. The products table only has 3 fields, "stocknum, description, price".

          ED

          Comment


          • #6
            RE: PURCHASE ORDER SET

            The Parent would include the name of the vender tele,etc
            The Child (different from the product table) would have the products for that particular po. You would create a table by the name of POITEMS. You would link the parent and child by PO number.

            This way each PO is a sepeate entity by itself. Hope you understand where I am coming from.

            Comment


            • #7
              RE: PURCHASE ORDER SET

              Hi Phil,

              I pretty well understand what you are saying, I just can't seem to find a way to implement it. I get pretty close to getting it to work, then poof, I find something wrong with it. Here is what I did: ...... I created a table and constructed a form that held all of the major fields of "client, ship_to, and supplier", the name in each case had a lookup to fill in addy, etc. Then I created a dummy table with fields matching those of the products plus a po_num field, and linked it one-to-many to the main header. Here is where I ran into trouble, I created a browse of the dummy table and tried to place it on the form, but for some reason when it was time to select "which browse", it would not show up on the list. Maybe Ishould stick to A5V4.

              Thank you for reading,
              Ed

              Comment


              • #8
                RE: PURCHASE ORDER SET

                Ed, Which end of the PO are you on. Are you the customer ordering the products, or are you the supplier filling the PO? This would make a difference. We have a very detailed PO system that includes automatic PO building and Receiving that I could send you the set structure for. If you are the customer you might want to consider combining a couple of tables as long as you have to move your data anyway. If you are the supplier, your structure would be a little different.
                Jeff

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                • #9
                  RE: PURCHASE ORDER SET

                  Hi Jeff,

                  I am the broker putting together a PO for a customer (client) to send to a supplier and providing the ship_to name and addy for the supplier to ship the order to.

                  Thank you for being cosiderate,
                  Ed

                  Comment


                  • #10
                    Re: PURCHASE ORDER SET

                    Hi Jeff,

                    I am trying to set up a Purchase Order system and see you were doing the same thing. I am having the same problem you indicated, how to creat the set to properly link the header, items, products and vendor. Did you have any luck? Any help would be appreciated. Could you drop me a line.

                    gboyer@allentharp.com

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