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Sum values in a query.

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    #1

    Sum values in a query.

    I query a table and I want the sum of field in all records that the query results produce.

    Lets say my query results are this for a table.

    Asset# Cost
    1 5.00
    1 6.00
    1 3.00

    how do I total the cost with the Asset# 1 and not all other Asset# also.

    Jamin
    Tags: None
    #2
    RE: Sum values in a query.

    Jamin,

    I think this is close to what you need. I have a browse on a form where I use the quick filter to find and group items. Everytime I pick an item to filter, the corrresponding total appears. I created it with the genie and placed the calculated field on a form next to the browse.

    TOTAL(ACCTITEMS->AMOUNT, GRP->ACCOUNTS, GRP->ACCTITEMS)

    Perhaps this will be of some help to you. If this is what may work for you and you need further details, send me an email.

    kenn
    TYVM :) kenn

    Knowing what you can achieve will not become reality until you imagine and explore.

    Comment

      #3
      RE: Sum values in a query.

      Take a look at the tablesum and dbsum functions. Without knowing more it is hard to know which one would suit you best.

      Bill
      Bill Hanigsberg

      Comment

        #4
        RE: Sum values in a query.

        I tried dbsum and it said that it is not supported for this type of index. I'm thinking this means it cannot be used for a query. I'm not sure how to use tablesum in this case.

        All I asking is for one table not even in a set, that is queried and then I total a field for all records in the query.

        Thanks Jamin

        Comment

          #5
          RE: Sum values in a query.

          Define a calculated field for your form, expression is

          total(cost).

          When you query, it will calculate the current sum of the cost field on whatever basis you have queried. If you query on asset#1 it will sum the cost for asset#1.
          There can be only one.

          Comment

            #6
            RE: Sum values in a query.

            I see now where my example was bad. What if I had a date field and wanted only to total them within a range of dates. Doing what you say to do totals the all records with Asset# 1. I need only Asset#1 within a certain date range.

            Thanks
            jamin

            Comment

              #7
              RE: Sum values in a query.

              Jamin,

              Here's part of your answer.
              1.Create a form with an embedded browse.
              2. Created a calc field on the form with the genie using Cost as the field for the expression. (Or whatever teh field is that has the $ amounts)
              3. Select advanced and choose the name of your table, do NOT choose Grand.
              4. Create another calc field and choose the first calc field as the field for the expression. This time it's OK leave grand in the advanced part.

              Now, in form view, You can use the quick filter (Icon on tool bar)to select the item to filter and the total of all items matching the filter will appear. I think that's what you want other than the begin and end dates.

              When you get this paart done, then we can go from there.

              kenn
              TYVM :) kenn

              Knowing what you can achieve will not become reality until you imagine and explore.

              Comment

                #8
                RE: Sum values in a query.

                Jamin,

                Here's part 2 - the dates.

                If you put some fields on the form, including the date field, then you can simply use Find by Form. Click the FBF icon and in the date field, enter the begin date followed by .. (2 periods) and then the end date.

                Example: 1/1/99..1/1/00 Click the lightening bolt.

                This will filter the browse for your date range. Then continue with the quick filter as described above.

                You can also use calculated fieldds to display the number of records found in the filters. Follow the same procedure as above except this time use Count instead of Total.

                kenn
                TYVM :) kenn

                Knowing what you can achieve will not become reality until you imagine and explore.

                Comment

                  #9
                  RE: Sum values in a query.

                  I figured it out. Thanks a lot guys I realy appreciate it. I was able to configure tablesum() correctly.

                  Jamin

                  Comment

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