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Record Order Problem for Version 4.03

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    #1

    Record Order Problem for Version 4.03

    I have a database that 24 people use. They all have runtime loaded on their computers and the files are on the network. The Activity form is indexed on Last Name and Activity Date. I have a find by key button on the form that lets the user enter a last name to move to the record with the first activity date of that person.

    When a person first enters the form, the index works fine. When they enter a record, and then enter their name using the find button (to check to make sure it is there), the record that they just entered is not sorted by name, it remains at the "end" of the records for the table. When they exit the form and then go back into it, the "new" record is indexed and in the right location by name. This is very frustrating for the users and many times they reenter the information because they think that they lost the entry they just finished.

    I'm not sure how to fix this problem. I've several other applications and databases that don't do this. Can anyone give me an idea of where to start?
    Kristi
    Tags: None
    #2
    RE: Record Order Problem for Version 4.03

    I believe this is an indexing issue. I have some data entry screens where lookups etc do not work EXCEPT when the active index is on record number order. I can scroll and view data fine, but in data entry mode things don't keep current. I finally set the index to RECNO() in the form OnInit event to help with this.

    I expect refreshing a query as data is entered will solve your problem.

    I upgraded to 4.5 and I am finding the index lookup functions are working much more reliably. One I simply suffered (a filtered table lookup, filter depending on the item code entered) suddenly works exactly as I intended.

    I would pay the $178 to get the upgrade before I went further...

    Comment

      #3
      RE: Record Order Problem for Version 4.03

      Kristi,

      I don't know exactly what is going on but here is something which might help you to figure it out.

      What you are seeing what would be expected in a list based on a query. Remember, indexes are dynamic and queries are static. Generate a query list of all names beginning with "A" and then add a name which starts with "B". You will see this name even though it doesn't fit the query. If you were then to refresh the query the name beginning with letter B would no longer be there.

      Forms with an order expression generate their own query list and refresh it based on certain events. Your observations fit this pattern because as you say, when they exit and reopen the form the list is refreshed.

      If you post your application I am sure someone can figure out how to make the display update when you need it to. For starters, does your form properties include an order expression?

      Bill
      Bill Hanigsberg

      Comment

        #4
        RE: Record Order Problem for Version 4.03

        Bill,

        Yes it does include an order expression. Is that my problem?

        How do I keep my records in last name order without using the order expression for the form? I have 24 people using the application with varying degrees of expertise, and it makes it easier for them to see all of their records grouped together by date.

        I would be happy to post my application, but I don't know how.

        Thanks,

        Kristi
        Kristi

        Comment

          #5
          RE: Record Order Problem for Version 4.03

          Stephen,

          Thanks for the information! If I upgrade to 4.5, how does that affect my users who have runtime on their machine?

          Thanks,

          Kristi Kupka
          Kristi

          Comment

            #6
            RE: Record Order Problem for Version 4.03

            Kristi,

            "When they enter a record, and then enter their name using the find button (to check to make sure it is there), the record that they just entered is not sorted by name, it remains at the "end" of the records for the table."

            When they enter a record and save it the record should be on the screen right in front of their nose. Why do they do a find? Obviously, there is something about the situation I haven't grasped. Can you help?

            As for posting your application (or any other file) to the board, use winzip to compress it and when posting a new message or a reply click on the "attach file" button. Browse to your zipped up file and click on it.

            Bill
            Bill Hanigsberg

            Comment

              #7
              RE: Record Order Problem for Version 4.03

              Bill,

              The process is that they enter their activity record so that we can track number of miles, meetings, etc. Then they click another button that takes them to a different form that they enter and print to be reimbursed for travel expenses. The problem happens when they return to the original form after filling out the reimbursement form and their record is gone.

              Clear as mud?

              Kristi
              Kristi

              Comment

                #8
                RE: Record Order Problem for Version 4.03

                Kristi,

                "The problem happens when they return to the original form after filling out the reimbursement form and their record is gone."

                Try this:

                When they come back to the original form have them press F5 to refresh the form. If this results in the records ordering correctly then the solution will be to put the code
                this.refresh()
                on the original form's on_activate event.

                If not, we'll have to look further.

                Bill
                Bill Hanigsberg

                Comment

                  #9
                  RE: Record Order Problem for Version 4.03

                  Looking at you original post I am not so sur an upgrade will fix your particular problem. Mine related to a conditional table lookup. The lookup went to the same table, the condition related to filtering on that lookup. Filtered indexes were causing problems under 4.03, but it works exactly as intended under 4.5. I think your problem is a little different, and I think Mr Hanigsberg has some more relevant leads. Many Alpha developers are struggling with keeping the display current with the data. Even on single computer set ups.

                  If you upgrade you need two -
                  1. Alpha Five full version $79
                  2. Alpha Five 4.5 runtime $199
                  Total $278.
                  I have no idea how applications modified with 4.5 would run on the 4.03 runtime... I would get both. But if you have 24 users $278 is a steal to get everyone up to the latest.

                  One comment - I see Cian (Alpha Software programmer) has posted some replacement dll's for v4.5 on this board, so there will be patches coming out. I got my copy by download. Hopefully Alpha Software could keep this source completely up to date...

                  Comment

                    #10
                    RE: Record Order Problem for Version 4.03

                    Bill,

                    Pressing the F5 key does work, so I'll try the code, but I think that you've solved my problem

                    Thanks so much!!!!

                    Kristi
                    Kristi

                    Comment

                      #11
                      RE: Record Order Problem for Version 4.03

                      Thanks for the information. You are right, $278 is no money. I'll have to try the new version.

                      I appreciate the time you have spent trying to help me.
                      Kristi

                      Comment

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