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Bonus TIPS for Successful Posting

Try a Search First
It is highly recommended that a Search be done on your topic before posting, as many questions have been answered in prior posts. As with any search engine, the shorter the search term, the more "hits" will be returned, but the more specific the search term is, the greater the relevance of those "hits". Searching for "table" might well return every message on the board while "tablesum" would greatly restrict the number of messages returned.

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break expression

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    #1

    break expression

    How does one creat a break expression. I have read the help file, but it didn't help me?
    Tags: None
    #2
    RE: break expression

    Tell us more...

    Like what do you want to break on, or divide the report by:

    For example: Year or Month, or Alphabetically, or by Department.

    Anyway, just put an expression in the on-break expression that logically does what you want.

    Example: Department="Personnel" or cmonth(date)="May"

    Hope this helps.

    Tom

    Comment

      #3
      RE: break expression

      Try to visualize a big table of names and addresses. Each row contains a complete record, including name, street address, city, state, zip. Then imagine further that the table is sorted in order based on values in the State field. First, Alabama, then Alaska, and so on.


      If you wanted to produce a report listing all the records, grouped by State, the group break expression would be the name of the field itself:

      State


      If you wanted to produce a report grouped by the first letter of the State name (so that Alaska, Arizona, Alabama would all be in one group) the expression would be:

      left(State,1)


      Creating the right group break expression is often a trial and error process. I find it helpful to ask myself what would have to change for one record to fall in the first group, and the next to fall in the second. In my first example, if the text found in the 'next' record did not match the text of the previous 'State' field, the next record would fall in the next group... In my second example, if the first character of the next state name did not match the first character of the last state name the next record would fall in the next group.


      I hope these simple examples are of use...

      Comment

        #4
        RE: break expression

        If your question was more basic.....

        Insert a group break, choose the group properties, break on change in ...., you will see a list of your table fields in the order they appear in (left to right) if you were to browse the table. Highlight one of the fields and use the up arrow key. The "top" choice will be "expression".
        There can be only one.

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