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Picking a Year for Reports

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  • Picking a Year for Reports

    I would like to have a way to have a form with a drop-down box that lists all the available years that affect a report. The user would select the year, and then a filter would be created that only prints those years on the report.

    I tried doing this by creating a table with only the years on it. I then tried to use the "on double click" action that would set the Value of the year to a variable called ExpYr. When I try it I get an error of No such field. I have set both of these to numeric.

    Is there a way to make this work??

    Thanks

    Dave

    David Theoharides
    dtheo@sad67.k12.me.us
    David Theoharides
    Assistant Superintendent of Schools
    Sanford School Department
    917 Main Street - Suite 200
    Sanford, ME 04073
    dtheo@sanford.org

  • #2
    RE: Picking a Year for Reports

    David,
    If you are luck enough to have 8 or less available years, you can use the ui_get_list function, as in:
    yr=ui_get_list("YEAR",1,"1995","1996"...)
    then use
    select
    case yr="1995"
    and so on.

    If you have more than 8, check the ui_get_list_array command.
    Pat Bremkamp
    MindKicks Consulting

    Comment


    • #3
      RE: Picking a Year for Reports

      David, this should work for you.
      Let's assume that you have date field in your table called "year", you can populate dropdown list on a form called Print_dlg and then choose the year from the list.
      Dropdown is based on global variable,character type, call it "year_to_print".

      Create an index (years) based on the date field expression:

      right(dtoc(Year),4)

      and set it to show unique records only.

      Place this script on form's OnInit event:

      dim yr as c
      tbl=Table.current()
      indx=tbl.Index_Primary_Put("years")
      count=indx.records_get()
      'dimension the listbox
      Print_dlg:Dropdown1.choice.list.redim(count)
      'Populate the listbox
      tbl.fetch_first()
      for i=1 to count
      yr = right(dtoc(tbl.year),4)
      Print_dlg:Dropdown1.choice.list[i].text=yr
      Print_dlg:Dropdown1.choice.list[i].value=yr
      tbl.fetch_next()
      next i

      Now, you can design your report and set it's filter like this:

      right(dtoc(Year),4)=Var->Year_to_print

      Make sure that report is not based on current selection of records.

      Good luck,
      Jake

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