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Picking a Year for Reports

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  • Picking a Year for Reports

    I would like to have a way to have a form with a drop-down box that lists all the available years that affect a report. The user would select the year, and then a filter would be created that only prints those years on the report.

    I tried doing this by creating a table with only the years on it. I then tried to use the "on double click" action that would set the Value of the year to a variable called ExpYr. When I try it I get an error of No such field. I have set both of these to numeric.

    Is there a way to make this work??



    David Theoharides
    David Theoharides
    Assistant Superintendent of Schools
    Sanford School Department
    917 Main Street - Suite 200
    Sanford, ME 04073

  • #2
    RE: Picking a Year for Reports

    If you are luck enough to have 8 or less available years, you can use the ui_get_list function, as in:
    then use
    case yr="1995"
    and so on.

    If you have more than 8, check the ui_get_list_array command.
    Pat Bremkamp
    MindKicks Consulting


    • #3
      RE: Picking a Year for Reports

      David, this should work for you.
      Let's assume that you have date field in your table called "year", you can populate dropdown list on a form called Print_dlg and then choose the year from the list.
      Dropdown is based on global variable,character type, call it "year_to_print".

      Create an index (years) based on the date field expression:


      and set it to show unique records only.

      Place this script on form's OnInit event:

      dim yr as c
      'dimension the listbox
      'Populate the listbox
      for i=1 to count
      yr = right(dtoc(tbl.year),4)
      next i

      Now, you can design your report and set it's filter like this:


      Make sure that report is not based on current selection of records.

      Good luck,