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Report Totals

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  • Report Totals

    Hello All,

    I have a grouped report based on an inverted 1 to many set. I would like to total the different client numbers in the detail section (of each group)is this possible ?
    i.e I could have client number DD00012 appear 7 times in the group section but would only want to count 1 instance of it, I already have a calc field to count the number of records in the group.
    I have tried using the Count of Duplicates, and blank duplicate functions when creating the calc field but with no joy.

    As always any help is greatly appreciated.

    Many Thanks

    Thomas Holt

  • #2
    RE: Report Totals

    In the Group footer section, create a calculated field on the group break field, with Count as the function. In Advaced, specify for Group your group break field. Click ok.

    Now, go to Reports, Calculated fields and alter the expression with an IF statement:

    IF( count expression>1, 1,0)

    If the count is greater than 1, you'll see a total of 1, otherwise, you'll get a zero.



    • #3
      RE: Report Totals

      Hello Gedi,

      Many thanks for taking the time to respond. Unfortunately I am still not where I need to be. Let me try to explain a little more.
      The report is grouped on Telesales_Id, within each group a client may appear once or many times, I would only like to count 1 instance of each client. I hope below may give you more of an idea. (This is make believe test data)

      Client Num Phone Number

      DS1002 011225414
      DS1002 011225413
      DS1002 011225412
      DS1003 017145487
      DS1004 021545555
      DS1004 021545554

      Total Number of Clients = 3
      Total Number Of Phone Numbers = 7 (This Calc Field Currently Works)

      This is how I would like the calculated field to work.

      Once again thanks for your time, I will be out of the office until Monday.
      As always any help is greatly appreciated.



      • #4
        RE: Report Totals

        Can anyone confirm that Gedi response will do as i require.

        Thanks for looking.

        Thomas Holt


        • #5
          RE: Report Totals

          Hello All,

          Many months on and this issue has reared its ugly head again,and I can't find a workaround. I would really like to produce a calculated field to total clients as detailed in the above posts.
          ANY help with this as always greatly appreciated.

          Many Thanks

          Thomas Holt


          • #6
            RE: Report Totals


            Would something like this work:

            1) create a new calc field like this:

            IF(Client Num "" PREVIOUS("Client Num"), 1, 0)

            The idea is to have the calc field generate a 1 if the current Client Num field value is different from the one before it, otherwise it should generate a zero.

            2) prepare a second calc field which totals the first calc field and drop it in your group footer.

            The blank space in your field name may cause trouble. A very good rule to follow is to NEVER user blank spaces in table or fieldnames. In fact, I never use them at all. If spacing helps legibility, I use a hard underscore, like this: Client_Num

            -- tom


            • #7
              RE: Report Totals

              Many Thanks Tom,

              The solution provided does exactly what I am after.