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Letters Preview & Printing

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  • Letters Preview & Printing

    I have written a letter to be printed for each record of my database. When i do preview or print I get the letter on page one and page is a blakn page ti appears to go this way all through the database. Odd nunbered pages OK and even numberded pages blank. Thanks for any help Phil

  • #2
    RE: Letters Preview & Printing

    Philip,

    there are probably several different things that can cause this. A typical problem is how Alpha Five handles layouts that won't 'fit' within the printable area on a single sheet of paper.

    Each modern (inkjet and laserjet) printer has an unprintable area along the edges of each sheet (top, bottom, both sides). This is an area within which the printer is physically incapable of printing anything, and reduces the boundaries of your 'printable' area to something less than 8.5" x 11.0". If your unprintable area is 0.5" top and bottom, the 'printable' area is now 10.0", not 11" if you see what I mean. Anyway if your layout won't fit within the 10" printable area, then Alpha Five will usually 'pour' the unprinted portion over to the next page. If the portion of your layout that intrudes into the unprintable zone is blank, what you get is Alpha trying to print 'blank' material on the second sheet... i.e. and what you see is, yes, that's right, an empty page.

    So, long story short, first thing I'd check is to verify that the physical boundaries of my letter layout will fit entirely within the printable area of my printer (top, bottom, both sides).

    -- tom

    Comment


    • #3
      RE: Letters Preview & Printing

      Phil:

      Tom, as always is right. I just did a mail merge to [God help us all] to 50th-year high school reunion classmates and experienced the very same problem as you.

      My sucess was selecting 'Shrink to Fit' in the properties of the letter. I'm using an Epson Stylus 600 and that method fixed the problem.

      If that doesn't get it DEBUG - the computer term for 'trial and error' trying virtually everything else.

      Ken

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      • #4
        RE: Letters Preview & Printing

        Tom

        Thanks for the help I will give your sujestion a try and let you know if that was the problem.

        Thanks again

        Phil

        Comment


        • #5
          RE: Letters Preview & Printing

          Ken

          Thanks fot the info (Tom is the expert) I will try your sujestion. I thought that the printer did not have anything to do with it as it was a problem in preview also, but that used the printer settings as well.

          Thank again

          Phil

          Comment


          • #6
            RE: Letters Preview & Printing

            Phil:

            You said "....I thought that the printer did not have anything to do with it as it was a problem in preview also, but that used the printer settings as well..."

            You're right, I had an occasion when I had no printer configured in Windows and Alpha refused to preview saying "Hey, you don't have a printer configured"

            Interesting....!

            Ken

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            • #7
              RE: Letters Preview & Printing

              I Agree with THE OTHER Ken, for I found the SHRINK TO FIT to fix my problem. However I have not printed to printer but viewing it always gave me the error until I put the SHRINK TO FIT. Now it does not.

              Ken

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              • #8
                RE: Letters Preview & Printing

                The other Ken

                I got it to work but don't ask me how. It dosen't give me the Shrink to fit option. I have a EpsonStylus Color 400 printer.

                Thanks for your input

                Phil

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                • #9
                  RE: Letters Preview & Printing

                  I told you Phil

                  DEBUG will get it every time.

                  I always know what I DID to get it to work. Ha.

                  Ken

                  Comment


                  • #10
                    RE: Letters Preview & Printing

                    Ken & Phil,

                    Windows tries hard to synchronize the display on your monitor with the what will come out of the printer. It's one of the principal advantages of Windows over DOS.

                    It's my understanding that before Windows sends the report or letter to the printer it actually builds an image of the report or letter in memory. When you see a report preview Windows is trying to show you exactly what the output will be. If there's no default printer installed, it's ham strung.

                    == tom

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                    • #11
                      RE: Letters Preview & Printing

                      Very nicely put Tom!

                      Ken

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