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Letters in duplicated tables don't work

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  • Letters in duplicated tables don't work

    I have duplicated tables including layouts,etc. but invariably find that the new letters still look for the original table address - Error Message "Error occurred in parsing break expression in group Addressee no such table"
    where the table referred to is the original one that was duplicated, not the new one with the new name. Checking the new letter properties, however, under the Letter_Propereties_Letters tab confirms the Addressee Table as the new table name.

    In the past I have copied the layout and pasted it on to a new letter but this time I need to do 18 duplicates of 2 tables holding 112 letters making 2116 new letters in total. Help!!!!!

  • #2
    RE: Letters in duplicated tables don't work

    Richard, I have little experience with letters in Alpha Five, so pardon me if this is stupid. What would change if you dropped the group expression from your letter layout, and arranged the records to the desired sequence yourself (manually or via scripting) before printing the letters?

    -- tom


    • #3
      RE: Letters in duplicated tables don't work

      Tom, Thanks for your thoughts. Can you tell me where to find the group expression in the letter please?



      • #4
        RE: Letters in duplicated tables don't work


        There are no group breaks. My inexperience with letters caused me to misinterpret the error message you reported. Sorry.

        I've now experimented with letters using Version 4.5.
        I've verified the problem you're seeing, and have
        found a consistent way to overcome it. Seems as
        though the duplication process is not updating all
        the references to the new table name that are found
        inside the layout specifications for the letter, after the duplication occurs.

        Here's how to force the new table name to be recognized.

        Duplicate the table, including table, indexes, and dictionaries.

        Open Letter layout in Design mode by right clicking on it in the Alpha Five control panel.

        Click Letter on top menu bar.
        Select Properties.
        The region properties dialog box should now be showing.
        Select the Letter tab.
        Click in the text box showing the table name.
        Re-select the desired table off the drop down list.
        (This should match the new table name, by the way.)
        Click OK.
        Click Save.
        Close the layout.
        Preview the letter.

        This seems to refresh or update the new tablename inside
        the letter layout.

        If you think this shouldn't have to be done each time,
        I wouldn't argue the point. Seems an oversight or glitch
        to me. However, maybe this will save you some time, since
        it's relatively easy to do.

        By the way, I'm curious. Why in the world would you want to duplicate a table and all it's supporting forms, reports, and letters, so many times?

        -- tom


        • #5
          RE: Letters in duplicated tables don't work

          Tom, thanks again. I've discovered something similar. If you go to letter properties and insert the prime index field in to the order expression on the records tab that works too.

          In reply to you enquiry, I am developing a system for 18 different offices to use on the web, probably using BeeWeeb for the connectivity, effectively giving a private LAN. Each office will use the same admin system, but the control centre will need access to all of them. Hence the need for 18 systems all the same but with different file names.



          • #6
            RE: Letters in duplicated tables don't work


            I'm not familiar with BeeWeeb, but I'd be very surprised if there might not be easier ways to achieve what you're shooting for. The very thought of having to maintain 19 different but identical databases forever is enough to curl what little remains of the hair on my head.

            For example each database might contain a table that has only one record in it, identifying that 'office', and distinguishing it from all the other 'offices'. This table could be checked by each script, and by each report or form layout, so that the identity of the source of the data included in a report or shown on a form could always be known. Conceptually this would permit you to distribute a single database to all 18 remote offices, and still be able to distinguish the data at any one location from the data elsewhere in the system.

            -- tom