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Help required creating a report

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    Help required creating a report

    The two fields I want to use in a report are:

    1~ "C1" which has a single character value of C,G,H,M,P,R,S or W.
    2~ "AS" which can be blank or non-blank

    How do I create a report that:

    a) Gives me the total number of entries for each value of "C1".
    b) Gives me a count of non-blank values of "AS" for each value of "C1".
    --
    Support your local Search and Rescue Unit, Get Lost!

    www.westrowops.co.uk

    #2
    RE: Help required creating a report

    In the report create calculated fields for each C,G,H,M,P,R,S or W.

    example: IF(C1 = "C",1,0)
    Next calc field: IF(C1 = "G",1,0)

    Then on the report, open the field list, and drop in the calculated field, and select Total value of field.

    For non blank values create another calc expression as:

    IF(C1 = "",1,0) for Blank

    IF(C2 "",1,0) for non-blank

    Enjoy

    Tom

    Comment


      #3
      RE: Help required creating a report

      Thanks Tom, I'll give it a go.
      --
      Support your local Search and Rescue Unit, Get Lost!

      www.westrowops.co.uk

      Comment


        #4
        RE: Help required creating a report

        is it possible to do this using crosstabs? If so how as I have never used this operation?
        --
        Support your local Search and Rescue Unit, Get Lost!

        www.westrowops.co.uk

        Comment


          #5
          RE: Help required creating a report

          Graham,

          The crosstab operation is discussed in Ch. 13 of the User's Guide. I don't have experience using it, but it sounds like it might be work in your situation. It looks like you'd have to do two separate crosstab operations, one for each field of interest. Each operation would generate a separate result table, so you'd wind up with two tables that would then have to be processed further to produce a single report. Would be an interesting exercise but I think Tom's suggestion is easier.

          -- Tom Cone

          Comment


            #6
            RE: Help required creating a report

            I tried it usung the way suggested, and it worked (but only after running for 20 minutes!). Out of curiosity I also tried ussing crossref to creat same figures, it workd of sortes and only took 8 minutes. Input parameters for the crosstab where as follows:

            Fields Summerization
            C2 Group by Row
            C1 Group by Column
            Identity Count

            but instead a getting one row for all values of c1, in four cases I got 2 rows for two different values of C1, i 2 cases I got two rows of c1 valeus and lastly 14 rows of values of C1. Can someexplain what is happening. My quess is that there could be a problem with the undelying Table (non of which I can find).Attached is a csv file of the results of the crosstab. Can anyhelp sort this out for me?

            Graham
            --
            Support your local Search and Rescue Unit, Get Lost!

            www.westrowops.co.uk

            Comment


              #7
              RE: Help required creating a report

              Graham,

              Tom Patten's approach is the way most seem to prefer. Have you tried it?

              -- tom c

              Comment


                #8
                RE: Help required creating a report

                Toms way worked ... after 20 minutes, my poor little 333Mhz Processor tries very hard!
                --
                Support your local Search and Rescue Unit, Get Lost!

                www.westrowops.co.uk

                Comment


                  #9
                  RE: Help required creating a report

                  Toms way worked ... after 20 minutes, my poor little 333Mhz Processor tries very hard!
                  --
                  Support your local Search and Rescue Unit, Get Lost!

                  www.westrowops.co.uk

                  Comment


                    #10
                    RE: Help required creating a report

                    Did you try grouping the report on the C1 field ? This would be another, possibly faster, way to get totals for each group.

                    -- tom c

                    Comment


                      #11
                      RE: Help required creating a report

                      Twenty minutes ! Surely we can do better than that.

                      What aren't you telling us about the size of your file, or the complexity of your report layout?

                      Any chance you could post it here?

                      -- tom c

                      Comment


                        #12
                        RE: Help required creating a report

                        The file has 374,447 + records and the report is just a simple total of each value for C2.
                        --
                        Support your local Search and Rescue Unit, Get Lost!

                        www.westrowops.co.uk

                        Comment


                          #13
                          RE: Help required creating a report

                          If it were me, I'd build an index on the C1 field, and then group my report on the C1 field. The report would not have a detail band. New calc/summary fields would be defined in the group footer, showing the counts for qualifying records in each group.

                          -- tom

                          Comment


                            #14
                            RE: Help required creating a report


                            Graham, I'd expect the approach I outlined to take about as long as it takes to read all the records (one time). If you're on a slow network, or the records are very large, it may take a while, but 20 minutes sounds extreme.

                            -- tom

                            Comment


                              #15
                              RE: Help required creating a report

                              I set up the following calculated fields:

                              c1c = if(c1="C",1,0)
                              c1ct = total(calc>c1c,grp->grand)
                              and similar ones for values "G","H","M","P","R","S","W".
                              c2aj = if(c2="AJ",1,0)
                              c2ajt = total(calc->c2aj,grand->group)
                              and again similar ones for values "AP,"AT","BJ","BP","BT","FJ,"FP","FT","G1","G2,"G3","GM","GT","HJ","HP","HT","TJ,"TP","TT","UP","UT","UJ","CP","CJ","CT","WT,"WP","WJ","XJ","XP","XT","XH","XV".

                              put them all in the report footer (no details).
                              --
                              Support your local Search and Rescue Unit, Get Lost!

                              www.westrowops.co.uk

                              Comment

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