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ordering & filtering reports

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  • ordering & filtering reports

    hi folks,i'm slowwwwwwly getting my report layout done. i went into reports/detail/order,expression and filled out the order builder, and checked unmarked records, but when i print they come out the same ol' way. what am i missing? does the ordering criteria work if i format the report for groups? thanks for any and all help, david

  • #2
    RE: ordering & filtering reports

    Don't know what you were expecting, or what you wound up with. Needs lots more details, please.

    If you define a group break, most would also 'order on break'. Are you trying something differently?

    -- tom


    • #3
      RE: ordering & filtering reports

      hi tom, i want to print out the data in a report. i want to sort it in a specific order. when i setup the report layout, i also set it up with groupings. i then went and made an order expression. when i printed the report, it printed in the 'default' records.( i had checked off that it was to print the unmarked records.) i'm doing something wrong/or not at all, that its not putting them in order. any help please, david


      • #4
        RE: ordering & filtering reports


        here are a series of questions that will help us create a working example for you:

        1) is your report based on a single table, or on a set?
        If it's a set, describe the arrangement of the tables, and how they're linked.

        2) how is your group break defined?

        3) Is the group break working correctly? If not, describe how you want it to work, and how it's currently working.

        4) Are you trying to arrange the groups themselves in a particular sort order? Describe it.

        5) within each group are you trying to arrange the detail records in a particular order? Describe it.

        6) It sounds like some of your records have been marked, and that you want your report to only include unmarked records. Please confirm or correct this.

        7) If the report is based on a set of tables, which tables have the marked records which you wish to exclude within them?

        Getting the problem well defined is the key to its solution. You have described the problem qualitatively, now we need the specifics. All details are important. Include everything.

        If this grows too tedious, an easy alternative is to zip your database (or a working model of it) into a single compressed file and attach it to a message here. Then we can see it for ourselves. If you do this, please include a short text file explaining how we find the report in question.

        -- tom


        • #5
          RE: ordering & filtering reports

          hi tom, i'd love to send all the stuff to you, but i don't know how to. to answer the best i can to your questions: (1) single table. (2)the group break is by a field that has 5 diferent types of entries, i.e: f,s,t,m,w.(3)no, i want within the report all the f's are grouped together etc. and within each group the records are arranged in order of the fields i select.neither is happening. (4)no,i assumed that the groups would arrange themselves auto-alphabetic.(5)yes,by 6 fields, the 1st field the 1st sort,etc.(6)none of the records are marked.i thought that i had to select the unmarked key or they would be by default which i understood to be the order they were originally entered into the table.(originally i had not keyed the unmark button and no difference in the print output).(7)no, 1 table; no marked records. i hope i've helped you be able to help me, thanks, david


          • #6
            RE: ordering & filtering reports

            I'll assume you haven't found your solution yet. If I understand this correctly:
            - You have a report based on a single table with one group definition and no records are marked.
            - In addition to the grouping, you want to sort the records within each group in a specific order.
            - We can forget about marked/unmarked records because none are marked.

            Start from here:
            - Delete any sort order and filter that you may have defined in the report details.
            - Under "Select" click the "All" button.
            - Double check that the group break is defined using the correct field. (I'll call the field "fg1" just for reference.)
            - Make sure the group is set to "order on break".

            Now preview the report and everything should be grouped according to the group (in ascending order by default) - f,m,s,t,w.

            If you need further ordering within the group, you will need to define a sort order that goes something like this:
            (assuming they are all character fields)
            fg1 + sort_field2 + sort_field3...

            Note that the first field in the sort order is the same as the one used in the group break. This may not be absolutely necessary but it's probably a good idea.

            Let us know how it works for you.