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Bonus TIPS for Successful Posting

Try a Search First
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Printing Reports in Browse Format

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    #1

    Printing Reports in Browse Format

    The reports I am producing are double-spaced, and have no grid of vertical lines between columns and horizontal lines between records. How can I get my report to be more condensed, in the style of the standard browse style?
    Tags: None
    #2
    RE: Printing Reports in Browse Format

    Adjust the height of the detail section by moving all objects in the section to the top, then drag the bottom of the section up or change the size in the detail region properties.
    There can be only one.

    Comment

      #3
      RE: Printing Reports in Browse Format

      Also under the region properties (right click in the region somewhere.) go to properties and region tab and tick on the 'shrink contents of band' this will eliminate all blank space. This is useful if you have a vertical line or border it will make them essetially touching rather than have gaps on eack line.

      Comment

        #4
        RE: Printing Reports in Browse Format

        ...in the detail section of your report you can also insert vertical line objects between your fields and a horizontal line object beneath them. Couple that with a horizontal line at the bottom of whatever header you're running for the report and you can come remarkably close to the grid you want. You should be aware, however, that selecting anything other than solid lines can slow printing considerably.

        Comment

          #5
          RE: Printing Reports in Browse Format

          Of course if you really want your report to look like a browse......

          Set up the browse you want and save it. Design a new report, start from blank, from the "Report" menu at the top choose "Import", choose your saved browse.

          Bang, you're done.
          There can be only one.

          Comment

            #6
            RE: Printing Reports in Browse Format

            Thanks for your ideas.

            Will your suggestion allow me to order by Group, and also within Group? I can't do that in a browse.

            Comment

              #7
              RE: Printing Reports in Browse Format

              On the other hand, there is a basic problem when trying to do this with most databases - getting vertical lines to be the correct height.

              IF all of your text in each field on each line of the report will be exactly the same height, then it is relatively easy to get the "cell" format that many people are used to seeing. (I've run into the syndrome many times: "I'm used to seeing a spreadsheet with lines and I have to have the lines because I'm so easily brainwashed that now I'm incapable of using anything without lines. I think I have to have it and I want it and that's all there is to it!")

              You can create the lines with the line object or by re-sizing and re-positioning your field objects and putting a single line border around each field.

              HOWEVER, to take a simple case, if you want to create a report which prints a name, city, state, (all relatively short) and comments that could be anywhere from zero to 250 characters, you will have a problem. The only way to do this is to make every line tall enough to display all 250 characters even when there is nothing to display. Otherwise, there is no way to get the line heights to vary with the varying height of the comment field. Similary, the height of the each of the other fields will only change based on the amount of text in that specific field - not based on amount of text in the Comment field.

              The best answer is to convince your users that they really can read the data even without the vertical lines because the database has the ability to create a printout with everything aligned even though it doesn't have any visible lines to follow.

              I've attached a sample pdf report (using Acrobat 3.0) from one of my applications to show that it really is possible to align the data and read it easily even though the lines aren't there. (The numbers are fictitious data for a fictitious person.)

              Comment

                #8
                RE: Printing Reports in Browse Format

                There is an article on learn alpha.com that tells how to shade alternate lines in a report. Perhaps that would help.

                Comment

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