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Bonus TIPS for Successful Posting

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It is highly recommended that a Search be done on your topic before posting, as many questions have been answered in prior posts. As with any search engine, the shorter the search term, the more "hits" will be returned, but the more specific the search term is, the greater the relevance of those "hits". Searching for "table" might well return every message on the board while "tablesum" would greatly restrict the number of messages returned.

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    #1

    invoice

    i would like to create a report that is an invoice, that will pull all the records that are the same account (one field choice) and add up all the amounts due. is it possible to do that?
    is that something that would use the post function? and how does posting work?
    Tags: None
    #2
    RE: invoice

    Hi Kim,

    This is very easy to do. You don't need to do any posting. Define a report with a group break that is defined as a change in the customerID field (assuming that you have some type of an id it differentiate your customers). In the detail section, place the fields from the purchases that you want to add up. In the group break summary section place a calculate/summary field that totals up the desired field.

    Good luck,
    Jim

    Comment

      #3
      RE: invoice

      im not sure if i am following correctly, can you give more details? what if i have a calculated field that i want to use to determine which records i want?

      Comment

        #4
        RE: invoice

        Hi Kim,

        Really doesn't matter where the value comes from, a calculated field, a variable, an ask variable, etc. Tell us more about your data structures. Is this a single table the report will be generated from, or is it a set, with a parent table with one to many linked child table? Where is this calculated field? On a form?

        In some manner, you'd get the appropriate value, whether it be a customers ID number, or possibly a name, then run the report using this value as a filter for the records.

        Jim

        Comment

          #5
          RE: invoice

          for one of the invoices, i have a field that is site location number and then i have a calc field that sorts them out into two groups, i need to be able to use the calc field to pick the group that i will set up the invoice for.

          the other one is i have submit last name, and bill to last name, then i have a calc field where if the value in bill to is "same" then it uses the submit name, i would like to use that calc field. and then total the costs and amount received fields

          Comment

            #6
            RE: invoice

            Kim,

            What are your data structures? Are the two structures you mentioned a single table, or is it a set?

            First you'd design your report. Then possibly when viewing a record, you'd have a button on the form to print the report using the value in a field. If the fields name was 'thisValue', the code would look something like this:

            a_variable = parentform:thisValue.text

            :report.print("TheReportName","thisValue ='"+ a_variable+"'")


            Whether the field was a 'real' field or a calculated field doesn't made any difference at this point, as long as the value is showing on the form.

            Good luck,
            Jim

            Comment

              #7
              RE: invoice

              its a single table

              how do i put a button on the form to print reports?

              Comment

                #8
                RE: invoice

                Hi Kim,

                Go to the design mode of the form in question (right click on the form and choose design). You will see the floating toolbar. On the tool bar is a 'button' tool. Click on it and then click and drag on your form and it will place a button on the form. Select 'Built In Action' for the button. Now follow along with the button genie (which will define the actions taken when the button is pressed), making selections as they are presented to you and you'll soon have a button that will print the report.

                Good luck,
                Jim

                Comment

                  #9
                  RE: invoice

                  With the OK button Genie on the Toolbox while the form is in design mode.

                  kenn
                  TYVM :) kenn

                  Knowing what you can achieve will not become reality until you imagine and explore.

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