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Bonus TIPS for Successful Posting

Try a Search First
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Need help on a set

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  • Need help on a set

    I have 2 tables of which one has 38 customers and the other has around 300 items. What I want to do is create a set on these 2 tables where I can add a record and enter an item from the item table and have a browse on the form that displays all 38 customers. Then I can scroll down the list of customers and enter and in the field "Order" enter the number of cases of the item for some of the customers in the list.

    My problem is that I've tried several combinations in sets to show one item and all customers and can't seem to get it right. Now I'm not sure it can be done at all.

    Any help is greatly appreciated.

  • #2
    Fred, perhaps you need an Orders table to track each order. The customer name or id would be a field in this table, populated by table lookup field rule. The item number and description would be a field in this table, populated by table lookup field rule. A field could be included in each record to show the quantity for any given order. This simple design would accommodate orders that only have one type of item in them. The AlphaSports sample database illustrates a more typical pattern, using an Invoice Header (order header) table and an Invoice_items (order items) table, linked in a set. Any given order (invoice) could then be linked to multiple items. -- tom

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    • #3
      Fred,
      I've attached a small app which I think will help you get started. I used a third table to create a M:M relationship between customers and items. The way it works is you open the Input form and click on one of the items (use one that does not already have quantity records for it). Then click the button on the form and one quantity record will be created for each customer.
      You can take a look at the code for the button. Basically what it does is open the customer table, count the number of customers and then opens the quantity table and creates the same number of quantity records as customers for the selected item. This code only currently works for the one selected item, but it could be modified with another loop to create the quantity records for all items.
      Hope this helps.
      Steve

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