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Restrict access to certain fields

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  • Restrict access to certain fields

    I need to know how I go about giving an employee restricted access to change only certain fields in a form. We are an Insurance Brokerage Firm and currently have about 250 fields in our form - I would only like them to be able to change a handful (21) of these fields. Is this possible? How do I go about doing it? We are currently using A4V6? I also thought about upgrading to A4V8, other than being more windows friendly, are there any benefits that would help my current situation?

    Thanks.
    Karla

  • #2
    RE: Restrict access to certain fields

    2 things come to mind.

    1. Create a form that contains only the 21 fields that the user can change.

    2. Create a form with 229 calculated fields (250 - 21). You can't change a calc field on a form.

    P.S. My email address is now: gcsmith@nycap.rr.com

    Comment


    • #3
      RE: Restrict access to certain fields

      By doing this they would have to go between the 2 forms to make changes right? If that is the case that wouldn't work for us. I want them to be able to view everything all on the same form. Let me know if I'm not understanding correctly.

      kn

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      • #4
        RE: Restrict access to certain fields

        A possible better solution is to edit the database's field rules and set the Skip Field field rule to .T. for all fields that you do not want them to edit. This will prevent the cursor from landing on those fields. It also eliminates the need for a custom form. It will work with the default form as well as all custom forms.

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        • #5
          RE: Restrict access to certain fields

          Karla

          A. Do you want a form that some employees can change all the fields and other employees can only change the 21?

          B. Do you want the other 229 fields to be changeable on another form(s)?

          Just want to be sure about what you want done.

          I doubt that a4v8 would help in this case. V7 made A4 work in the WIN 2000 and XP environment and uses windows printers for standard printing. V8 adds email and faxing.

          A5v5 adds a user level security system that would make choice A. easier to implement. (Amoung other things)
          Al Buchholz
          Bookwood Systems, LTD
          Weekly QReportBuilder Webinars Thursday 1 pm CST

          Occam's Razor - KISS
          Normalize till it hurts - De-normalize till it works.
          Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
          When we triage a problem it is much easier to read sample systems than to read a mind.
          "Make it as simple as possible, but not simpler."
          Albert Einstein

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          • #6
            RE: Restrict access to certain fields

            Yes that is what I need. 2 users would be able to access all 250 fields and the rest would only be able to change the 21 fields.

            The previous idea would work perfect if I could password protect it, so the 2 authorized users can change the info on the form.

            kn

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            • #7
              RE: Restrict access to certain fields

              Unload the attached can_edit.zip file into its own folder. The TEST.DBF database contains 1 record. Look at the field rules for the name and address fields. They are skipped if the CANEDIT variable is "Y". Next, run the TESTAPP application. Select Open Form A or Open Form B. You are promtped for a password. Type SMITH and press ENTER twice. Select Change from the menu bar and the cursor will stop at every field. Press M to go back to the Mainmenu. Select Open Form A or Open Form B. If you leave the password blank or type in something other than SMITH (or smith, it's not case sensitive), the cursor will skip the name and address fields and will only go to the phone number fields. Finally, look at the 3 scripts, PWGET, PWPROMPT and PWFORM. The password SMITH is stored in a file named PASSWORD.VAR. To change the password, simply edit that file and change it. I recommend you rename the file to something besides PASSWORD.VAR. I named it PASSWORD.VAR for illustration purposes only. If you rename it, you will also need to modify the filename in the PWGET script. The can_edit2.zip file is the same as can_edit.zip with the exception of the PWPROMT script. I hide the password by making the text color the same as the background color.

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              • #8
                RE: Restrict access to certain fields

                Here's the can_edit2.zip file.

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                • #9
                  RE: Restrict access to certain fields

                  Let's try that again.

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