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NTH MAILING

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    NTH MAILING

    Have 50,000 record database. Want to split into 5 10,000 record for different mailings. How do I do that?

    #2
    RE: NTH MAILING

    Mike;
    Is there some criteria you want to use to divide up the mailings? Or do you just want to divide them into equal fifths?

    If it is 5 "equal" pieces, you could "copy" the data base 5 times. For the first 10,000 records
    -- from the main Menu select UTILITIES
    -- then select COPY DATABASE
    -- copy (presumably) All Fields
    -- at the Range Settings screen scroll down to "First Record". Type in 1. At "Last Record" type in 10,000.

    Then repeat the exercise 4 more times with appropriate records numbers for the remaining records.

    Duncan

    Comment


      #3
      RE: NTH MAILING

      Mike,

      If you use this method to split your .dbf file into five smaller ones, make sure you pack the files after deleting what you don't want, or else the space taken up by the just deleted records will still be there.

      Dave
      Dave Jampole
      www.customalpha.com

      Women and cats will do whatever they want. The sooner men and dogs realize that, the happier they will be.

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        #4
        RE: NTH MAILING

        The only criteria would be that the records be in zip code order.

        mike

        Comment


          #5
          RE: NTH MAILING

          Mike,
          I would try some arbitrary one time searches to start with:
          ZIP=20000, noting the number of records in each search. I would do these jotting down the details with a pen. etc. etc.
          When you ave got the correct divsions of the breakup of the zip codes I would create a served search for each of the criteria you have chosen
          After you run each search, use the UTILITY COPY and copy those records to a the new dbf.
          Steve

          Comment


            #6
            RE: NTH MAILING

            You may want to look at the mod() function. Add a field to your database to hold the number. In the field rules place mod(system-recno,5) as a calculated field. This will assign numbers 0 -4 in that field. Then do a search on that field looking for a number between 0 and 4. Each search will return 1/5 of your database order. It is pretty handy and keeps you from having to do a lot of messing around with the original database.

            Will

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