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Excel Export is realigning columns, merging cells, etc.

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  • Excel Export is realigning columns, merging cells, etc.

    I have a report that looks fine on print preview, but when I export to Excel, it merges cells from 2 columns in some rows but not others, and when scrolling down thru the rows, it shifts columns so the rows on one page are not the same as the next page.

    One would think exporting would be the eaiest part, but the report exports out as a just a mess.

    Any suggestions?

  • #2
    Re: Excel Export is realigning columns, merging cells, etc.

    Hi Tom--welcome to the messageboard. Your first post obviously got buried and almost lost!

    Exporting to Excel from a report is an issue and actually I think the export for the report should not even include Excel due to formatting issues...stick with exporting to PDF or even Word.

    Regardless, there are ways to make it better...but then the report's looks may suffer.

    The best way, and most consistent, is to preprocess the report data into a table and then export from that using the Export Operation available. No merged cells....each table field gets its own.

    Also, this definitely has been discussed here (even relatively recently) and a search of this knowledgebase (messageboard some call it! :) ) will usually find solutions for most problems/issues.

    I understand that you are using QReportBuilder and so probably have not been exposed too much to the inner workings of the software (or the incredible capabilities either!), so if it starts to become too difficult, for sure ask for more specifics.

    You may also want to attend the weekly free webinar that Al Buchholz hosts (and I usually can be found lurking as well)....my signature has a link that will get you there.
    They are at 1:00 CST on Thursdays.

    Have fun!
    Mike
    __________________________________________
    It is only when we forget all our learning that we begin to know.
    It's not what you look at that matters, it's what you see.
    Henry David Thoreau
    __________________________________________



    Comment


    • #3
      Re: Excel Export is realigning columns, merging cells, etc.

      Hi Mike,

      thanks for the guidance.

      It's most unfortunate it can't export into Excel. Given that this is all numbers, the main reason I wanted to to export it was to do analysis, take advantage of vlookup capabilites, etc. Exporting to PDF or Word defeats that intent.

      I will give the tables a whirl, since I might be able to work with that to do mutliple vlookups to ultimately get what I want all on one tab.

      Comment


      • #4
        Re: Excel Export is realigning columns, merging cells, etc.

        Originally posted by hfot50 View Post
        Hi Mike,

        thanks for the guidance.

        It's most unfortunate it can't export into Excel. Given that this is all numbers, the main reason I wanted to to export it was to do analysis, take advantage of vlookup capabilites, etc. Exporting to PDF or Word defeats that intent.

        I will give the tables a whirl, since I might be able to work with that to do mutliple vlookups to ultimately get what I want all on one tab.
        If all you want to do is print to excel, then make the report heading only the field names, put the data under the headings and centered with minimal formatting. Adjust the column spacing until it works.
        Mike is correct that it is easier to use the export operation to accomplish an export to excel.
        Al Buchholz
        Bookwood Systems, LTD
        Weekly QReportBuilder Webinars Thursday 1 pm CST

        Occam's Razor - KISS
        Normalize till it hurts - De-normalize till it works.
        Advice offered and questions asked in the spirit of learning how to fish is better than someone giving you a fish.
        When we triage a problem it is much easier to read sample systems than to read a mind.
        "Make it as simple as possible, but not simpler."
        Albert Einstein

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