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Terms and Conditions on Invoice report?

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    Terms and Conditions on Invoice report?

    Hi Guys,

    Suggestions please as to how to print the companies Terms and Conditions on the back of each page of an Invoice (report). Number of pages is always unknown.

    TIA.
    Regards
    Keith Hubert
    Alpha Guild Member
    London.
    KHDB Management Systems
    Skype = keith.hubert


    For your day-to-day Needs, you Need an Alpha Database!

    #2
    Re: Terms and Conditions on Invoice report?

    I think for something like that a local printer would be useful since he could pre-print your paper in grayscale.
    Robin

    Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

    Comment


      #3
      Re: Terms and Conditions on Invoice report?

      Suggestions please as to how to print the companies Terms and Conditions on the back of each page of an Invoice (report).
      it may be possible to design a report and put all the contents in the page then insert a hard page break then include a rtf text field or text field where you insert the company policy then again a hard page break. and bring the footer close to the second page break.
      this will alternate the policy with the content I am sure and if the printer is capable of automatic duplex then all the back page will contain the even number pages which are the terms and conditions.
      disclosure:
      I did not run a test on this yet, I could if you need.
      thanks for reading

      gandhi

      version 11 3381 - 4096
      mysql backend
      http://www.alphawebprogramming.blogspot.com
      [email protected]
      Skype:[email protected]
      1 914 924 5171

      Comment


        #4
        Re: Terms and Conditions on Invoice report?

        Hi Govindan,

        Thanks for reply. A screen shot of your suggestion would be very helpful. I would appreciate that.
        Regards
        Keith Hubert
        Alpha Guild Member
        London.
        KHDB Management Systems
        Skype = keith.hubert


        For your day-to-day Needs, you Need an Alpha Database!

        Comment


          #5
          Re: Terms and Conditions on Invoice report?

          http://screencast.com/t/9771wh8ftMP4
          thanks for reading

          gandhi

          version 11 3381 - 4096
          mysql backend
          http://www.alphawebprogramming.blogspot.com
          [email protected]
          Skype:[email protected]
          1 914 924 5171

          Comment


            #6
            Re: Terms and Conditions on Invoice report?

            Hi Gandhi,
            Now lets hope he never has a multi-page invoice!
            Robin

            Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

            Comment


              #7
              Re: Terms and Conditions on Invoice report?

              Originally posted by MoGrace View Post
              Hi Gandhi,
              Now lets hope he never has a multi-page invoice!
              would you mind explaining, I do not have data to test. or time to add more data to alphasports to see if it works.

              edit: are you saying that if the company has open items lines exceeding say 50 lines or so then the report will snake to two pages or more then it will throw the whole stuff into disarray?

              good thinking. I am used maximum four five lines at a time.
              what do I know.
              Last edited by GGandhi; 05-09-2015, 08:17 PM.
              thanks for reading

              gandhi

              version 11 3381 - 4096
              mysql backend
              http://www.alphawebprogramming.blogspot.com
              [email protected]
              Skype:[email protected]
              1 914 924 5171

              Comment


                #8
                Re: Terms and Conditions on Invoice report?

                Actually, Gandhi your video was very helpful on how one might accomplish duplex printing if his printer supports it. Kieth didn't mention multi-page invoices so it will probably work just fine for him. Even if you wanted to print a ream of paper yourself to use only for invoices, I know my copier lease only charges $.02 per copy which is probably less than a local printer anyway.
                Robin

                Discernment is not needed in things that differ, but in those things that appear to be the same. - Miles Sanford

                Comment


                  #9
                  Re: Terms and Conditions on Invoice report?

                  Hi Guys,

                  Many thanks for video Govindan, that was very helpful in understanding where to put the text and page breaks. I will give that a test run today and report back.

                  The other issue raised about multi-page invoices, well that is a great possibility. The application is for a retail store where invoices would only be printed off one at a time for each customer. Yes the printer the client has, does have duplex capabilities. What I cant see is where to set that in report properties.
                  Regards
                  Keith Hubert
                  Alpha Guild Member
                  London.
                  KHDB Management Systems
                  Skype = keith.hubert


                  For your day-to-day Needs, you Need an Alpha Database!

                  Comment


                    #10
                    Re: Terms and Conditions on Invoice report?

                    Hi Guys,

                    Done test print after adding in many rows to Invoice in AlphaSports.

                    Result as follows: Printer set to duplex in Ctrl+P. Totals get printed on the bottom of first page (which has all the invoice items).
                    Text which I would would have liked on the back of Invoice Items, now gets printed only the once at the bottom of the second sheet.
                    Regards
                    Keith Hubert
                    Alpha Guild Member
                    London.
                    KHDB Management Systems
                    Skype = keith.hubert


                    For your day-to-day Needs, you Need an Alpha Database!

                    Comment


                      #11
                      Re: Terms and Conditions on Invoice report?

                      if you have reasons to believe that the invoices will run into multiple pages then the best approach would be
                      1> to create a report for invoice as usual which should include page number somewhere either on top or at the bottom - you might want to call something that will not confuse the customer's clients, the another report for policy and procedures.
                      then print the invoice as usual, look at the page number of the last invoice. put the paper back and print the policy and procedure report just manually increase or programmatically to the page number that you obtained earlier.
                      1 A> you may be able to include an option that says include policy if it is checked then call that report and set the printer properties to that many numbers of pages using :report.printer.override method. you may be able to ask the customer to put the paper back in the printer all this need time to program, a time I don't have now. I could try later on.
                      2> use preprinted papers as suggested earlier in the thread.
                      thanks for reading

                      gandhi

                      version 11 3381 - 4096
                      mysql backend
                      http://www.alphawebprogramming.blogspot.com
                      [email protected]
                      Skype:[email protected]
                      1 914 924 5171

                      Comment


                        #12
                        Re: Terms and Conditions on Invoice report?

                        The preprinted pages method is a lot less it done at a print shop in bulk.
                        Say 1000 at a time can be real cheap and a whole lot less than printer ink.
                        That is not to mention the time savings and savings in the wasted prints. .
                        We used buy preprinted by the cases.
                        Dave Mason
                        [email protected]
                        Skype is dave.mason46

                        Comment


                          #13
                          Re: Terms and Conditions on Invoice report?

                          I think Dave has the right idea. Or if the client wants to do it himself, just put the terms in a Word doc, print out x copies, flip over and run the invoice report.
                          Peter
                          AlphaBase Solutions, LLC

                          [email protected]
                          https://www.alphabasesolutions.com


                          Comment


                            #14
                            Re: Terms and Conditions on Invoice report?

                            Thanks for suggestions about pre printed stationary. That might be the best way forward, will put suggestion to client.
                            Regards
                            Keith Hubert
                            Alpha Guild Member
                            London.
                            KHDB Management Systems
                            Skype = keith.hubert


                            For your day-to-day Needs, you Need an Alpha Database!

                            Comment


                              #15
                              Re: Terms and Conditions on Invoice report?

                              Hi Keith - first of all you may find that not all users have printers that will print double sided in which case having the terms and conditions as a separate report and turning over the invoices once printed and running that report to print on the rear may be necessary.

                              I would question if it is necessary to have the terms on the rear of every page of a multi page invoice.

                              One advantage of having the application produce the terms over pre-printed stationery is that Terms and Conditions do seem to change quite regularly (especially if you have an Itunes account!!!) and that would render pre printed versions outdated.

                              Another solution is to create a PDF for the invoice and a PDF for the T&Cs and then merge the two into a third PDF which you can then print.
                              This approach has the added benefit of being highly suited to emailing.
                              However this solution is not terribly well suited to batches of invoices.

                              If you want to discuss this further you already have my contact details.

                              Bob
                              Bob Whitaker

                              Comment

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