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Sales tax rates

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    Sales tax rates

    I am trying to complete a form that consist of sales tax rates. Instead of coding this in the form I was hoping to have a small table with the rate with the start date and stop date. If the date of sale is Jan 1, 1999 the rate is this much. If the date of sale is Jan 1, 2001 then the rate is this much. Any idea how I can accomplish this?

    #2
    RE: Sales tax rates

    David, Is your form an invoice? If so it will have a sales date field. All you have to make your tax rate a calculated field and use a simple IF, THEN, ELSE, for the fields expression.
    Jeff

    Comment


      #3
      RE: Sales tax rates

      Hi Jeff,

      I wonder if what David is thinking about is consideration of the change in tax rates and the user being able to change the rates. Writing a IF,THEN,ELSE statement will work but everytime the tax rate changes, the statement must be modified.

      This is a problem for recording mileage reimbursement rates which change every year. If a user doesn't have access to the code, then it can't be changed and, the user ought not be messin with it in the first place. If the rates were stored in a lookup table, it can be easily changed by the user. This would be a couple of extra key strokes for each data entry but wouldn't require code and is easy to set up.

      Just a thought.

      kenn
      TYVM :) kenn

      Knowing what you can achieve will not become reality until you imagine and explore.

      Comment


        #4
        RE: Sales tax rates

        Well my question is can I have it that I have a separate table called sales tax rates with just a few records in it and the when it is time to calculate the sales tax that the date of the sale can look at the start and stop dates of the tax rates and input the tax rate for that day? Therefore if a new tax rate comes in then all you have to do is add a record to the tax table with a new start and stop date with the new rate.

        Comment


          #5
          RE: Sales tax rates

          David, I'm still not real clear on your question. Sales tax rates do not change very often. You could create a seperate table with the date range and tax rate to match. Then make your sales form tax rate field a lookup on that table and paste the tax rate in. We use this method for different county rates but I have never heard of setting them by date? How many rate changes are you talking about and how often. If it is only one or two you can just use a calculted field. If there are many and you want the user to be able to add and edit them then use a seperate table. You might also try an expression in the defalut value for the field in field rules.
          Jeff

          Comment


            #6
            RE: Sales tax rates

            Hi Ken, Good point. Sales tax rates don't change often so I figured David was anticipating one change. In this case the calculated field would suffice. But your right, if there were many changes it would have to be able to be modified by the user.
            Jeff

            Comment


              #7
              RE: Sales tax rates

              I am just trying to make it simple for a user to enter the new rate in. If I have a separate data table with the start date and the end date with the tax rate then when entering data in a form the sales tax will change depending on what the date is. Maybe I am going about this wrong but if I dont put a date on the tax rates and I were to reenter a form then the rate may change on the form. Or even a database compact could cause a problem. What am I not getting here?

              Comment


                #8
                RE: Sales tax rates

                Jeff,
                Down here in good ol Florida tax rates not only change more frequently than is reasonable but changes geographically at different times. Its all the local option taxes.

                Our systems ties the taxes to zip codes (and that doesn't always work-two towns can split a zip code and tax is based on where the customer receives the merchandise-we provide delivery to different areas) Type in the customers zip code and the tax is pulled into the form. The sales person is allowed to modify the tax if needed.

                It shouldn't be difficult but the states and counties and cities and taxing districts(school boards,fire, hospital.ect)have made it more difficult.

                To answer the original question of the post yes you can place tax codes and dates and other pertinate conditions in a table and then use this table in the application.

                Bob Sullivan

                Comment


                  #9
                  RE: Sales tax rates

                  Hi David,

                  We're still not on the same wave length. I understand the part about entering various tax rates into a separate table but I don't understand why you need the begin and end dates. A tax rate is a tax rate and if the user merely has to select the rate for that particular instance......what do the dates have to do with it?

                  I see the user entering the tax rate field and the user is presented with a list of all the tax rates. Choose the rate for that particular instance and walla.

                  I also understand the part that Bob is talking about by putting a condidtion on the table to only show tax rates for a particular zip code. That's much handier than sorting through 15-20 tax rates.

                  Please explain what the dates have to do with it.

                  kenn
                  TYVM :) kenn

                  Knowing what you can achieve will not become reality until you imagine and explore.

                  Comment


                    #10
                    RE: Sales tax rates

                    Let me try this. I guess what I was looking for was something like this. I am just not too good at xbasic to make this happen.
                    If the present date is inbetween the start date and stop date of a particular external tax record (an independent table) then that corresesponding tax rate applies.

                    Therefore if I ever needed anyone to enter a new tax rate then they can go to that table and enter the new info.

                    Comment


                      #11
                      RE: Sales tax rates

                      David,

                      Since no one seems to clearly said this,

                      Create a table with the stopdate and sales tax (and any other info such as start date if you'd like)

                      Index based upon invert(cdate(stopdatefieldname))

                      You can link the table (or do a LOOKUPC()) with a link expression of invert(cdate(invoicedate)) set to closest match as the link type.

                      Regards,

                      Ira J. Perlow
                      Computer Systems Design & Associates
                      [email protected]
                      Regards,

                      Ira J. Perlow
                      Computer Systems Design


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                        #12
                        RE: Sales tax rates

                        Well here's where my inexperience comes in Ira. How do I accomplish just what you said? Sorry, but I am not not good at alpha yet. I had been able to progam this is Q&A years ago but this is different. Thanks!

                        Comment


                          #13
                          RE: Sales tax rates

                          Hi David
                          Ycould you not make A tax table and link to last record
                          and in field rules for the set do a simple default expression
                          for the tax that way it would always bring in the last tax
                          rate e.g. newest if you go back in to the invoice the rate
                          would not change

                          Ray

                          Comment


                            #14
                            RE: Sales tax rates

                            an advantage to the tax table would be for editing records from the past, where you would perhaps use the past tax rate - and where the difference in price might be calculated at two different tax rates - makes for interesting coding possibilities.
                            Cole Custom Programming - Terrell, Texas
                            972 524 8714
                            [email protected]

                            ____________________
                            "A young man who is not liberal has no heart, but an old man who is not conservative has no mind." GB Shaw

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