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Weekly Sales Total

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    #1

    Weekly Sales Total

    How can I get a summery of weekly totals from a typical invoice set. The resulting totals will be needed for further processing so a report will not suffice. (Please note that I do not have a hell'ova lot of experience with Xbasic Thanks!.)
    Tags: None
    #2
    RE: Weekly Sales Total

    IP, Where are your figures stored? Are the totals a calculated field in your form? If you are using a deposit payment table are there multiple payment entries on one invoice and if so do you need "cash" or "accural" reports?
    Jeff

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      #3
      RE: Weekly Sales Total

      "accrual"

      Comment

        #4
        RE: Weekly Sales Total

        One approach might be to define a copy operation so that all transactions that fall within a given week are copied to a different table.

        This table could be stored for future use, and could be used as the source for your summary reports. Depending on how your data is organized you may have to copy the related customer and invoice header records, too.

        Comment

          #5
          RE: Weekly Sales Total

          Thanks for trying!
          However, I was thinking of having the capability to post each weeks' sum of "total_invoice" to a field, probably in another table, however I dont know if ther is any code for weekly summary actions, if I'm making myself clear enough.
          I should be able to get a browse with a heading "week begining" and "Invoice Totals".

          Comment

            #6
            RE: Weekly Sales Total

            I don't know of any built in functions that will do what you want. I think probably some coding will be required to solve this particular puzzle. Alpha Five has the necessary tools to build a solution, but it will be fairly complex, especially if you must take into consideration adjustments to invoice totals that may occur after the invoice is first recorded.

            In pseudo code this is the sequence I would try:

            (This assumes that the invoice total and the invoice date is stored in a field in the invoice header.)

            1) sort invoice headers into date order
            2) determine what day of the week January 1st falls on, then 'back up' to the previous sunday. This day1 of the first week.
            3) create a loop which will repeat 52 (53?) times (once per week)
            4) step through the header records, totally the invoices as you go
            5) continue until the next invoice date is greater than day1+(6 times loop counter)
            6) write the total and the date day1 to a dbf table
            7) clear the running total variable, and return to top of loop

            When all is said and done you will have stepped through all records in the header file, subtotalling by week the invoice totals, and then adding them one at a time to a separate dbf table.

            Comment

              #7
              RE: Weekly Sales Total

              step 5 may need to be day1 + (7 * loopcounter)

              Comment

                #8
                RE: Weekly Sales Total

                I don't know what your tables look like but let's assume you have an invoice record with invoice number,date, invoice amount and a calculated field always equal to let's say "ALL". You could filter on all records between two dates and do a summary operation grouping by the "ALL" field summarizing on invoice amount. You could then append this single record into a weekly history table putting a weekend data into the history table. You would thus accumulate a series of records with invoice totals for each week. I think this could be done with saved operations and no xbasic.You could have a form with a browse that looks at all the weekend totals. Then again, I may not be getting what you are looking for.

                Comment

                  #9
                  RE: Weekly Sales Total

                  Another variation of the above would be to group your summary operation on the following expression:
                  invdate + 7-dow(invdate)
                  Do a total on the invoice amount and you should get a single record with a Saturday date with the sum of the invoice amounts of all invoices from the previous Sunday until that Saturday date ( one record for each week). You could then do a unique append (weekend date being the unique element) into a weekly summary table if you wanted a permanent table. If a report is enough, create a report on the invoice table, with a group break on the same expression and suppress the detail part of the report and just print totals.

                  Comment

                    #10
                    RE: Weekly Sales Total

                    IP,
                    We have been doing these reports for years.
                    Where are your figures stored? Are the totals a calculated field in your form? If you are using a deposit payment table are there multiple payment entries on one invoice and if so do you need "cash" or "accural" reports?
                    Jeff

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