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report design

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    report design

    I have a report from a set consisting of a one to many link of a child table by "account #". The child table contains records with the field �amount� the parent table has a field called �rent�. At the group level within the report the "amount"s are totaled for each �account #�. This total is then subtracted from �rent� to fill a calculated field called �remaining due�.
    I would like to only print groups where �remaining due� does not equal 0. I am relatively new at this and would appreciate any help someone could give me. Thank you

    #2
    RE: report design

    Hi Gary,
    I believe this will work:
    In the Report/Detail properties/Filter expression box, write an expression that filters out anything other than REMAINING BALANCE>0.

    I'm not sure if it will run the calculations first, then filter out the 0 balances...but it's the first thing that comes to my mind. I'm not as knowledgable as a lot of people on this board, but I try. Let me know if it works.
    Wanda

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      #3
      RE: report design

      Wanda,
      Thank you for your help. Unfortunately that returns the message missing expression. I have tried that before. If you have any other suggestions i would appreciate it.
      thank you
      gary hested

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        #4
        RE: report design

        One solution to this would be to:

        1) design another set, inverting the original order of the tables. Link them one to one. (By inverting I mean that the original child table should become the parent, and the original parent table should become the child. Also it's not necessary to delete the original set, you may continue to use it during data entry for example.);

        2) base your report on the new set using the currently selected records without any additional filters. Continue to use a group break on the account number field as before;

        3) run a query by form to select only records where amount rent (this will pick up overpayments as well as underpayments); and

        4) run your report.

        There are probably other solutions 'out there' including the possible use of the flattenquery() method...

        Let us know how it turns out.
        -- tom

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          #5
          RE: report design

          Gary,

          If "remaining due" is the field in question, then
          go to that field on your report and select properties, then
          the format tab. You have several options on formating numeric
          dollars and one of them is (blank if zero). This may be
          what you are looking for.

          Jerry

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