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The Alpha Software Forum Participation Guidelines

The Alpha Software Forum is a free forum created for Alpha Software Developer Community to ask for help, exchange ideas, and share solutions. Alpha Software strives to create an environment where all members of the community can feel safe to participate. In order to ensure the Alpha Software Forum is a place where all feel welcome, forum participants are expected to behave as follows:
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Alpha Software Corporation may amend the guidelines from time to time and may also vary the procedures it sets out where appropriate in a particular case. Your agreement to comply with the guidelines will be deemed agreement to any changes to it.



Bonus TIPS for Successful Posting

Try a Search First
It is highly recommended that a Search be done on your topic before posting, as many questions have been answered in prior posts. As with any search engine, the shorter the search term, the more "hits" will be returned, but the more specific the search term is, the greater the relevance of those "hits". Searching for "table" might well return every message on the board while "tablesum" would greatly restrict the number of messages returned.

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Similarly, if you are uploading a zipped archive, you should simply create a .ZIP file and not a self-extracting .EXE as many users will not run your EXE file.
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Word Processing

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    #1

    Word Processing

    First of all, I am an absolute newbie when it comes to Alpha, so if I sound like an idiot...I apologize in advance. We have a programmer who has developed a database in Alpha and we love it. It includes quite a bit of text that I guess is saved in RTF text? I want to create a yearbook using the data, but whenever I save any of it in Word format, it has all sorts of weird formatting, like a return at the end of every line. I don't want to have to reformat everything, it would be easier just typing it in Word to begin with, but I am clueless as to where to go for information. If this isn't the place, does anyone else know where to look? We would really like to be able to make this work for other clients, but not until I feel more comfortable moving stuff back and forth into some kind of Word Processing Package. Thanks for any guidence you can give me.
    Tags: None
    #2
    RE: Word Processing

    Hi Lisa,

    You could try and paste the RTF text into Notepad first and then copy and paste that into Word. Notepad being a simple text editor might remove the formating.

    Marc
    www.a5solutions.com
    Marc King
    A5solutions

    Comment

      #3
      RE: Word Processing

      Hi Lisa,

      When I copy and paste from a5 RTF fields into Word, I do not get any of the special formatting characters that you describe. My office does this all day long - copying from word to alpha rtf fields and vice versa. The only thing we have noticed is that the font is sometimes bigger in word than it was in alpha, but that is easily corrected by selecting all text in the word document and changing the font size.

      Gary
      Gary S. Traub, Ph.D.

      Comment

        #4
        RE: Word Processing

        I haven't been copying and pasting but saving the report preview into Word. For some reason when I try to copy and paste, all it copies is what font it is! Is there a special command our programmer should be using when she creates the data box that I use? Also where do you predefine the style for the data box, I see a drop down menu for styles, but I want to be able to format my own. I know how to do it in Word. I typed in 10 pages of Bylaws for this membership book in a RTF box (I guess that's what it's called...it's the one with a little pencil in the corner) and then when I got the preview of the report on the screen, I chose the Word symbol, and it saved it in a Word format, but with all the extra formatting that I didn't want. GRRRRR. Our programmer is great, she just has always done calculations and data fields rather than text stuff. Maybe Alpha just isn't the right platform (I really want the answer to that to be that it IS the right platform, but that we just aren't attacking it right!). Thanks for taking the time to answer my beginner questions.

        Comment

          #5
          RE: Word Processing

          Hello Lisa,

          You can save reports as Rich Text Files. The saved rich text files can be opened in any program that deals with RTF files, such as MS Word, WordPerfect, etc. All the formating comes through as it was defined in Alpha Five. Just define a report that has the fields and layout you want. Save the report. Then right click on the report (the one you just created) and select the "Save As". The save as genie comes up. Make sure "Save to File" is selected, then on the next page, make sure you choose RTF format. Thats all there is to it.

          Good luck,
          Jim

          Comment

            #6
            RE: Word Processing

            Lisa,

            When I preview an Alpha Five report and pick, File, Save As, there are NO options to save as a Word file.

            Alpha Five has a separate facility to merge with Word files, is this what you're doing?

            Otherwise, I think (as others have suggested) your report should be Saved As an RTF (Rich Text Format). It can then be opened by Word later on.

            -- tom

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