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Accounts Receivable Aging Report

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    Accounts Receivable Aging Report

    Hello,

    Has anyone here created a aging report in Alpha 5, I need to create a report that lists outstanding commissions for 30,60,90 and 120 days.

    How would I accomplish this in Alpha, is there any samples out there.

    Thanks,
    Scott

    #2
    RE: Accounts Receivable Aging Report

    Scott,

    These are relative complex, but the individual pieces are simple.

    Sort the report on customer number
    Group on customer number
    Create report calc fields subtotaling the amounts due for each period.

    For 90 and older subtotal all charges that were billed on or before 90 days ago.

    For 60 day balance subtotal all charges billed 60 or more days ago, but not 90 or more days ago. (the between() function can help here)

    For 30 day balance subtotal all charges billed 30 or more days ago, but not more than 60 days ago

    For current balance subtotal all charges billed less than 30 days ago.

    Put the balances in the group footer. These calc fields will be 'totals' for the group, not the report.

    -- tom

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      #3
      RE: Accounts Receivable Aging Report

      Attached is a screen shot of one I use. I think this shows the relevant stuff. You may be able to adapt it to your app.

      Russ

      Comment


        #4
        RE: Accounts Receivable Aging Report

        thanks for your help, just being curious, is there any sample file out there I can download with a sample aging report.

        Thanks,
        Scott

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          #5
          RE: Accounts Receivable Aging Report

          I don't know of one, except perhaps in the Alpha 4 v6 manual. This one would take a lot of massging to get it to where I could post it. If you download the jpeg and view it in a viewer (such as Irfanview) you can enlarge it so it views properly. Then you should be able to see how it works. It's not really that complicated and follows pretty much what Tom said above.

          Russ

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            #6
            RE: Accounts Receivable Aging Report

            Scott,

            I have written that report to handle aging Buy Here Pay Here accounts. It did a report that had the name and an amount that reflected how much was due in a period and a total like this:

            15-30 31-60 61-90 91+ total
            james jones 200 300 152 10.5 662.50



            It also gave a grand total below for each collum.

            Tom sent you in the right direction, but it will take a lot of work. I lost that particular database in a crash some time ago and have not rebuilt it yet. Sorry!

            Dave

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              #7
              RE: Accounts Receivable Aging Report

              Peter Wayne's book Alpha Five: Xbasic for Everyone has a chapter that describes aging of receivables. This is the book for A5V4; not sure the same chapter is in the newest book.

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