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Group Totals in Report Footer

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    Group Totals in Report Footer

    I checked the forum and found a number of references to this subject but not one that meets my requirements.

    I have a report with 5 groups with a detailed section that displays data for 4 of the groups the 5th group totals the data for each group and displays the total at the bottom of each groups data. This works great, however, I would like to be able to add certain group totals together in the report footer as a summary ie

    Group Footer
    Group 1 total
    Group 2 total + Group 3 total
    Group 4 total

    or any other combination in the report footer.

    Thanks

    Alan

    #2
    RE: Group Totals in Report Footer

    I'm not sure I understand how it's set up but how about using a calculated field and reference the other calc fields. However, sometimes referencing other calculated fields don't work to well so you may need to use the expressions which derive the other calc fields.

    kenn
    TYVM :) kenn

    Knowing what you can achieve will not become reality until you imagine and explore.

    Comment


      #3
      RE: Group Totals in Report Footer

      Hi Ken,

      Tried all sorts of calcs in the report footer but cannot display each groups total in the report footer, if I could do this I could then manipulate this data to produce additional results I need in the report footer.

      The only result I can get ie total(data,group) is the total for the last group but not the other three groups even though the group names are all different.

      Thanks

      Alan

      Comment


        #4
        RE: Group Totals in Report Footer

        Alan,

        Sounds as though you need Grand Totals in the report footer.

        Assuming each group break region has more than one entry there's no such thing as carrying a group subtotal to the report footer. Alpha won't know WHICH subtotal to carry there for each group break. A total of records in the current group is really a subtotal when considering the report as a whole. Make sense ?

        -- tom

        Comment


          #5
          RE: Group Totals in Report Footer

          Hi Tom,

          Makes perfect sense.

          All my groups have Group Totals but I am working on a cash flow model where I need to take the totals of 3 groups from 1 group to provide a balance and then manipulate the resulting data to provide accumulative cash flow on a monthly basis.

          I though it could not be done in the report footer, but I was hoping for some majic from the forum.

          Thanks

          Alan

          Comment


            #6
            RE: Group Totals in Report Footer

            Are you sure all your "Groups" are groups in the Alpha report terminology?

            "I have a report with 5 groups with a detailed section that displays data for 4 of the groups the 5th group totals the data for each group and displays the total at the bottom of each groups data."

            If you have "detailed section that displays data for 4 of the groups", I don't think you are referring to groups as Alpha understands them.

            Please try to give us some more information as to what fields you are working with, how your report is designed, etc. Attach a small sample of your database if you can.
            There can be only one.

            Comment


              #7
              RE: Group Totals in Report Footer

              Hi Stan,

              Yes I am talking about grouping data on reports in the way A5 sets them up, and yes I can get totals for each group in the group footers, however, my problem is as follows
              eg:

              Group Footer Totals
              Group1 Income Total 5000
              Group2 Cost of Goods Total 2000
              Group3 Expenses Total 1000

              In The Report Footer I would like to see the following summary:
              Group1 Income Total 5000
              Group2 Cost of Goods Total 2000
              Group3 Expenses Total 1000
              Cash Flow Balance -> Calc = Group1-Group2-Group3= 2000

              I will send an example over the weekend.

              Regards and thanks,

              Alan

              Comment


                #8
                RE: Group Totals in Report Footer

                It still sounds like to me that you are grouping and totaling a field based on another field. Something like totaling an amount field based on a coded "allocation" field, so that if your code field is "income", you "group" those records together and total the amount field and label it income, if the code field is "cog", you "group" those records together and total the amount field and label it cost of goods, etc.

                If this is the case, define three calculated fields..

                if(codefieldname="income",amount,0)
                if(codefieldname="cost of foods",amount,0)
                if(codefieldname="expenses",amount,0)

                then drag these calculated fields into the report footer and specify total....
                There can be only one.

                Comment


                  #9
                  RE: Group Totals in Report Footer

                  Stan,

                  Thanks for your input, in the meantime I have found another way of getting the data I need in the Report Footer.

                  I will post this on the Forum as a new item to show how I acheived the result I require.

                  Best regards

                  Alan

                  Comment

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