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Limiting records for a report

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    Limiting records for a report

    Seems that I never sit down to A5 except that I have to go to this board... Oh for several years experience....

    I am using a set, Parent A, Child B, Sub Child C.
    I am on a form with tabbed subforms with Tab B being a subset of A, and C being a subset of B. I want to use a button that will print a report of just the records visible on tab C.

    How do I limit the selection of records to what is visible on C in a user-friendly manner? I have gone through the 'prompt at runtime', and I think this would drive a min-wage clerk to welfare. I would like to use a dialogue box that says "Select which School..." (key A), then "Select which Route..." (Key B) and not subject them to having to understand anything else.

    I welcome any input.

    #2
    RE: Limiting records for a report

    Russell, here are some ideas to get you going.

    You could design a report based on the child B table. Then you need to filter it so that it only displays records that are linked to the primary table, through the same key which you defined in your set to link the two tables. When the user is looking at the records the current key value is available to your script, so you have at least two choices:

    1) call your report and pass the key value in a filter expression - see discussion of layout type.preview() at p 180 in Xbasic Ref. Manual

    2) embed a filter expression in your saved report using a global variable, then store the key value in that global variable before calling the report.

    I'll be back in a minute with a link to a thread that illustrates these ideas...

    -- tom

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      #3
      RE: Limiting records for a report

      Found the thread I was thinking of over in the Vers 4 forum. Here's the link:

      Code:
      http://msgboard.alphasoftware.com/alphaphorum/read.php3?sortby=lastreply&direction=desc&num=4&id=67585&thread=67576#MSG67584
      -- tom

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