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Long merged documents?

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    #1

    Long merged documents?

    I am attempting to merge fields into a lease that is five pages long. A5 appears to be able to accomodate only about 2-3 pages in a form letter. Seems to stop at 24 inches long document. Is this indeed the limit for a form letter? If yes, then is there a way to link letters together?
    Tags: None
    #2
    RE: Long merged documents?

    I have a leasing database as well. You'll need to break the report into two or three reports and print each report. It occurs to me that subreports might solve the problem of having to do this, so maybe worth considering. For our system, however, having LeaseConsumerP1_2 and LeaseConsumerP3_4 works just fine. Provide the user with a single "Print" button and they'll hardly know the difference.

    - Steve
    -Steve
    sigpic

    Comment

      #3
      RE: Long merged documents?

      Thanks for pointing this limit out, didn't know. For your long documents try:

      1) create a macro in Word that launches the merge
      2) Create an Alpha script that exports the merge file to a text file and launches Word with the command line switch that starts the merge macro.

      This is essentially what I do for a major merge project (although not with Alpha and its Word Perfect).
      Steve Wood
      See my profile on IADN

      Comment

        #4
        RE: Long merged documents?

        Hi Dick,

        One thing you mention is that you are using letters.

        I think if you use reports (reports tab) you may get the desired results.

        Dan
        Dan

        Dan Blank builds Databases
        Skype: danblank

        Comment

          #5
          RE: Long merged documents?

          I have many letters that are longer than 5 pages. It is not necessary that a rich text object is as large as the text that you enter into it. Just make sure that the properties for the object are set to "Allow growth when printing"

          Comment

            #6
            RE: Long merged documents?

            Elke -- I think you just gave me the solution. I'll try it and let you know. Thanks!

            Comment

              #7
              RE: Long merged documents?

              Elke's solution did work! She gets the gold star. Thanks for everyone's help.

              Comment

                #8
                RE: Long merged documents?

                I am curious as to how you did this. I have a five page form I would like to use. Yet, you can only use 22 inches to set up so how did you lay out five pages in 22 inches? Thanks,

                Steve

                Comment

                  #9
                  RE: Long merged documents?

                  It has been several months since I looked at this, but my recollection is that you must use rich text in your document, and you must check the box that allows the text to grow (as suggested in Elke's message above). Then, as you enter text, you will scroll your window up and down the text, thus enabling you to enter a document that is longer than 22 inches. I entered an apartment lease merged with my tenant names that is 6 pages of 8 point font with no problem. Hope this helps.

                  Comment

                    #10
                    RE: Long merged documents?

                    Thanks Dick:

                    Dick's solution works with both reports and letters. Create either and set up an RTF field and check off the property that allows it to grow. Once that is complete you can cut and paste any pre-exisitng document in there and just add your fields as needed. This enabled me to reproduce a personnel evalaution form that looks no different from the original except that I can now manage the data.

                    Steve

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